Executive Assistant to Director

2 days ago

Naranpura Ahmedabad Gujarat, India AeronFly International Private Limited Full time ₹ 24,00,000 - ₹ 36,00,000 per year

Job description:

Job Summary:

We are seeking a highly motivated and organized Executive Assistant to support the CEO. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to managing daily tasks and responsibilities. This role requires a high level of discretion and the ability to handle sensitive information with professionalism.

Key Responsibilities:

1. Administrative Support:

  • Manage the CEO's calendar, schedule meetings, and coordinate appointments.

  • Organize and maintain files and records, ensuring confidentiality.

  • Handle correspondence, including emails, phone calls, and mail.

  • Prepare and edit reports, presentations, and other documents as needed.

2. Meeting Coordination:

  • Arrange and coordinate internal and external meetings, including logistics and materials preparation.

  • Take detailed meeting minutes and follow up on action items.

  • Assist in the preparation of agendas and ensure timely distribution of materials.

3. Travel Arrangements:

  • Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.

  • Prepare travel expense reports and ensure timely reimbursement.

4. Communication Liaison:

  • Serve as the primary point of contact between the CEO and internal/external stakeholders.

  • Manage incoming and outgoing communications on behalf of the CEO.

  • Ensure effective communication flow within the organization.

5. Project Management:

  • Assist in the planning and execution of special projects and initiatives.

  • Track progress and provide regular updates to the CEO.

  • Collaborate with other departments to ensure project alignment and completion.

6. Research and Analysis:

  • Conduct research and gather information on various topics as requested by the CEO.

  • Analyze data and prepare reports to support decision-making processes.

7. Event Planning:

  • Organize and coordinate company events, conferences, and executive off-sites.

  • Manage event logistics, including venue selection, catering, and guest lists.

8. Confidentiality and Discretion:

  • Handle sensitive and confidential information with the utmost discretion.

  • Maintain a high level of integrity and professionalism at all times.

9. Miscellaneous Tasks:

  • Assist with personal tasks and errands for the CEO as needed.

  • Support other members of the executive team as required.

Qualifications:

  • Bachelor's degree in Business Administration or a related field.

  • Proven experience as an executive assistant or similar role.

  • Excellent verbal and written communication skills.

  • Strong organizational and time-management skills.

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Ability to work independently and prioritize tasks effectively.

  • Strong attention to detail and problem-solving abilities.

  • High level of discretion and confidentiality.

  • Flexibility to work outside regular business hours when necessary.

Preferred Skills:

  • Experience in the industry or sector relevant to the company's operations.

  • Familiarity with project management tools and software.

  • Ability to adapt to a fast-paced and dynamic work environment.

Working Conditions:

  • Full-time position based in Ahmedabad Location.

  • Occasional travel may be required.

  • Competitive salary and benefits package.

Job Types: Full-time, Permanent

Pay: ₹35, ₹60,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Paid sick time
  • Provident Fund
  • Work from home

Work Location: In person

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