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Executive Assistant

3 weeks ago

Mohali Punjab, India XenonStack Full time

**Job Information**:
Date Opened
- 09/05/2025

Job Type
- Full time

Industry
- Technology

Work Experience
- 3+ Years

City
- Mohali

State/Province
- Punjab

Country
- India

Zip/Postal Code
- 160075

**ABOUT XENONSTACK**:
XenonStack is the fastest-growing **Data and AI Foundry for Agentic Systems**, enabling organizations to gain **real-time and intelligent business insights**.

We innovate through:

- **
Akira AI** - Building Agentic Systems for AI Agents
- **
XenonStack Vision AI** - Vision AI Platform
- **
NexaStack AI** - Inference AI Infrastructure for Agentic Systems

Our mission is to accelerate the world’s transition to **AI + Human Intelligence** by building **enterprise-grade AI platforms** and driving global innovation.

**THE OPPORTUNITY**:
We are seeking a highly organized and proactive **Executive Assistant (EA)** to support the **Chief Operating Officer (COO) and Managing Director (MD)**.

As an EA, you will play a critical role in **managing priorities, streamlining operations, and enabling leadership efficiency**. If you thrive in fast-paced environments, are detail-oriented, and have a strong sense of ownership, this role is for you.

**KEY RESPONSIBILITIES**:** Executive Support**
- Manage complex calendars, schedule meetings, and prioritize engagements.
- Prepare agendas, presentations, reports, and documentation for leadership meetings.
- Act as a **gatekeeper and liaison**, managing communications on behalf of the COO & MD.

**Operational Efficiency**
- Coordinate follow-ups and track progress on action items and strategic initiatives.
- Support in **project tracking, governance, and reporting** for key business objectives.
- Assist in preparing materials for board meetings, investor updates, and external stakeholders.

**Cross-Functional Coordination**
- Work with leadership, HR, Finance, and Product teams to **align execution with strategic priorities**.
- Facilitate communication across departments to ensure deadlines and deliverables are met.

**Confidentiality & Professionalism**
- Handle sensitive information with the utmost discretion and integrity.
- Maintain professionalism while interfacing with **executives, partners, and clients**.

**Additional Support**
- Organize domestic/international travel, logistics, and event coordination.
- Provide operational assistance in high-priority initiatives and ad hoc projects.

**SKILLS & QUALIFICATIONS**:** Must-Have**
- 4-7 years of experience as an **Executive Assistant, Chief of Staff, or similar role** supporting C-suite leaders.
- Exceptional **organizational and time management skills**.
- Strong proficiency in **MS Office / Google Workspace, scheduling tools, and project management software**.
- Excellent **written and verbal communication skills**.
- Ability to work independently, anticipate needs, and take initiative.
- Strong sense of discretion when handling confidential information.

**Good-to-Have**
- Experience in **fast-paced tech, SaaS, or AI-driven environments**.
- Familiarity with Agile workflows and business operations.
- Bachelor’s or Master’s degree in Business Administration, Management, or related fields.

**WHY SHOULD YOU JOIN US?**:

- **
Work Closely with Leadership** - Directly support the COO & MD on high-impact initiatives.
- **
Strategic Exposure** - Gain insight into **business strategy, decision-making, and AI-driven transformation**.
- **
Career Growth** - Progress into roles such as **Chief of Staff, Operations Manager, or Program Lead**.
- **
Global Exposure** - Collaborate with enterprise clients, partners, and global stakeholders.
- **
Culture of Excellence** - Our values — **Agency, Taste, Ownership, Mastery, Impatience, and Customer Obsession** — empower you to take ownership and grow.

**XENONSTACK CULTURE - JOIN US & MAKE AN IMPACT**:
At XenonStack, we believe in **shaping the future of intelligent systems**. We foster a **culture of cultivation** built on bold, human-centric leadership principles, where **deep work, simplicity, and adoption** define everything we do.

**Our Cultural Values**
- **
Agency** - Be self-directed and proactive.
- **
Taste** - Sweat the details and build with precision.
- **
Ownership** - Take responsibility for outcomes.
- **
Mastery** - Commit to continuous learning and growth.
- **
Impatience** - Move fast and embrace progress.
- **
Customer Obsession** - Always put the customer first.

Be part of our mission to **accelerate the world’s transition to AI + Human Intelligence** — by enabling our leaders to focus on driving global transformation.