Executive Assistant

**Job Information**:
Date Opened

**08/08/2025**

Job Type

**Full time**

Industry

**Technology**

Work Experience

**5+ years**

City

**Mohali**

State/Province

**Punjab**

Country

**India**

Zip/Postal Code

**160071**

**About XenonStack**:
XenonStack is the fastest-growing **Data and AI Foundry for Agentic Systems**, enabling organizations to gain **real-time, intelligent business insights**.

We drive innovation through:

- **
Akira AI** - Building Agentic Systems for AI Agents
- **
XenonStack Vision AI** - Vision AI Platform
- **
NexaStack AI** - Inference AI Infrastructure for Agentic Systems

**The Opportunity**:
We are seeking a **highly organized, proactive, and discreet Executive Assistant** to support our COO and Managing Director. This role is critical in enabling our senior leadership to focus on strategic priorities by managing day-to-day operational, administrative, and coordination tasks efficiently.

You will serve as a trusted partner, handling sensitive information, managing schedules, coordinating high-level communications, and ensuring seamless execution of priorities.

**Key Responsibilities**:** 1. Executive Support & Calendar Management**
- Manage complex calendars, prioritize meetings, and coordinate appointments for the COO and MD.
- Proactively identify scheduling conflicts and provide solutions.

**2. Communication & Correspondence**- Act as a liaison between executives and internal/external stakeholders.

**3. Meeting Preparation & Follow-up**
- Prepare agendas, briefing documents, and background materials for meetings.
- Take detailed meeting notes and ensure timely follow-up on action items.

**4. Travel & Logistics Coordination**
- Arrange domestic and international travel, accommodations, and itineraries.
- Ensure smooth execution of travel schedules and expense reporting.

**5. Project Coordination**
- Assist with strategic initiatives by tracking deadlines, deliverables, and dependencies.
- Coordinate across teams to ensure alignment with executive priorities.

**6. Confidentiality & Discretion**
- Handle sensitive and confidential information with the utmost integrity.

**What Makes You a Great Fit**:** Experience**
- **
3-6 years** as an Executive Assistant, preferably supporting C-level executives.
- Experience in a fast-paced, technology-driven or startup environment is a plus.

**Skills & Competencies**
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficient in **Microsoft Office Suite**, **Google Workspace**, and collaboration tools like **Slack, Zoom, Asana, or Trello**.
- Ability to anticipate needs and take initiative without constant direction.
- High degree of professionalism and emotional intelligence.

**Mindset**
- Calm under pressure and adaptable to changing priorities.
- Proactive problem-solver with meticulous attention to detail.
- Trustworthy and discreet with confidential matters.

**Career Growth & Benefits**:** 1. Continuous Learning & Career Growth**
- Access to **professional development programs** and skill-building workshops.
- Exposure to strategic decision-making at the highest organizational level.

**2. Recognition & Rewards**
- Regular feedback and performance-based incentives.
- Special recognition for outstanding contributions.

**3. Work Benefits & Well-being**
- **
Comprehensive medical insurance**.
- Additional allowances for special projects and responsibilities.
- **
Cab facility for women employees**.

**Life at XenonStack - Join Us & Make an Impact**:
At XenonStack, we cultivate a **growth-driven, people-first culture** built on bold leadership, collaboration, and innovation. We value **deep work**, an **obsession with customer adoption**, and a commitment to delivering solutions that are both impactful and elegantly simple.

**Our Product Philosophy**:

- **
Obsessed with Adoption** - We design every solution to make AI more accessible, accelerating adoption across complex enterprise environments.
- **
Obsessed with Simplicity** - We transform complexity into seamless, intuitive experiences that deliver measurable business value.

Join us in our mission to **accelerate the world’s transition to AI + Human Intelligence**, and be part of a team that’s shaping the future of how enterprises work, think, and grow.