Documentation Assistant

1 day ago


Mylapore Chennai Tamil Nadu, India Mediscan system Full time

A documentation assistant supports an organization by managing, organizing, and processing various documents, which can range from legal or export-related paperwork to internal project files and electronic records.
- Key responsibilities often include filing, tracking, retrieving documents, ensuring accuracy and compliance, and coordinating production and distribution. The role requires strong organizational, communication, and computer skills, and the specific duties vary significantly depending on the industry, such as international trade, logistics, or government.
- Key Responsibilities
- Document Preparation & Verification: Preparing, reviewing, and verifying documents for various purposes, such as legal compliance, customs declarations, or internal records.
- Filing & Organization: Establishing and maintaining organized physical and electronic filing systems for easy retrieval and tracking.
- Scanning & Digitization: Converting physical documents into electronic formats, including scanning and photocopying.
- Record Keeping: Maintaining accurate records of transactions, document statuses, and other important information.
- Coordination: Working with colleagues, shipping agencies, and other departments to coordinate the production, distribution, and shipment of documents and materials.
- Compliance & Quality Control: Ensuring documents meet requirements, adhere to legal regulations, and are accurate and timely.
- Information Retrieval: Setting up systems and retrieving documents as needed for projects or other requests.
- Communication: Communicating with internal teams and external stakeholders to clarify instructions and resolve queries regarding document content or status. Skills & Qualifications
- Organizational Skills: The ability to manage multiple documents, tasks, and priorities efficiently.
- Attention to Detail: A strong focus on accuracy, especially when dealing with legal, financial, or international trade documents.
- Computer Proficiency: Expertise with Microsoft Office suite and other relevant software, including document management systems.
- Communication Skills: Good interpersonal and communication skills for interacting with colleagues and external partners.
- Process Orientation: The ability to follow and improve established processes for document management and workflow. Industry Variations The role of a documentation assistant can differ based on the sector:

- International Trade/Logistics: Focuses on preparing and verifying export/import documentation, customs declarations, and coordinating with shipping agencies.
- Government/Non-Profit: Involves managing official records, coordinating document production and distribution, and ensuring electronic filing of reports and publications.
- Corporate/Project Management: May involve managing project documents, monitoring approvals, and ensuring accurate record-keeping for project lifecycle management.

Pay: ₹8,885.11 - ₹21,662.48 per month

**Benefits**:

- Food provided

Work Location: In person



  • Chennai, Tamil Nadu, India Arinos infosolutions pvt ltd Full time

    A Documentation Assistant's job description generally involves assisting in the preparation, organization, and maintenance of various documents. This can include legal compliance, project documentation, or even materials related to shipping and logistics. - Specific tasks may include preparing documents, managing document control systems, and ensuring...


  • Chennai, Tamil Nadu, India Viari Exports Private Limited Full time

    **Key Responsibilities**: **Documentation**: - Prepare, update, and maintain employee files and master database. - Handle appointment letters, ID cards, bank account forms, and joining documentation. - Organize and maintain filing systems (physical and digital). - Provide documentation support during HR audits. **Recruitment**: - Assist in posting job...


  • Nanganallur, Chennai, Tamil Nadu, India Evnexus private limited Full time

    A Documentation Assistant's job is to help prepare, manage, and maintain various types of documentation, ensuring accuracy, timeliness, and compliance with organizational policies and procedures. - They may handle tasks like organizing project documents, creating electronic filing systems, scanning documents, and tracking document approval statuses. - Key...


  • Chennai, Tamil Nadu, India KBR Full time

    Title Assistant Document Management Assists with compiling and maintaining project documentation files consisting of technical data engineering supplier drawings technical specifications purchase orders and other project-required documents Assists with updating examining and maintaining project document control record keeping system and verifying...


  • Ambattur, Chennai, Tamil Nadu, India Emcog Soutions Private Limited Full time

    A documentation assistant helps manage and organize a company's documents, ensuring they are accurate, accessible, and compliant with regulations. - This role involves tasks like document creation, editing, formatting, filing, and archiving, often using document management systems. - They also play a crucial role in maintaining document control, ensuring...


  • Perungudi, Chennai, Tamil Nadu, India go4career Full time

    **Job Title**: Documentation Assistant **Location**: PERUGUDI,CHENNAI **Company Name**: GO4CAREER **Job Type**: Full-time **Experience**: 0-1 years (Freshers can apply) **CONTACT HR : 7094468944** **Key Responsibilities**: - Prepare and maintain documents, reports, and records accurately. - Handle data entry tasks using MS Excel and MS Word. - Update...


  • Ambattur, Chennai, Tamil Nadu, India go4career Full time

    **Job Title**:Documentation Assistant** **Location:AMBATTUR,CHENNAI** **Company Name**: GO4CAREER **Job Type**: Full-time **Experience**: 0-1 years (Freshers can apply) **CONTACT HR : 7094468944** **Key Responsibilities**: - Prepare and maintain documents, reports, and records accurately. - Handle data entry tasks using MS Excel and MS Word. - Update...


  • Chennai District, Tamil Nadu, India Transenergy Private Limited Full time

    Organize files and documents with a view to maintaining the office filing system in accordance with the UNDP Global Filing System. - Maintain the office achieve, making sure files are properly stored and easily accessible; safe keeping of documents. - Reproduce/provide photocopies of documents from the confidential registry files, as requested by the...


  • Puzhal, Chennai, Tamil Nadu, India Ascendas Technologies Full time

    Prepare and process export documentation according to regulations and policies Coordinate with freight forwarders to ensure timely shipment of goods Verify accuracy of shipping documentation, including bills of lading and invoices Ensure compliance with international trade regulations and policies Maintain organized records of all export documentation Assist...


  • Porur, Chennai, Tamil Nadu, India AlmosThere Consulting Full time ₹ 1,50,000 - ₹ 2,00,000 per year

    We are seeking full-time, on-site staff to join us as Documentation Assistants to the Lead Consultant. This role is designed to provide hands-on exposure to the core processes of statutory compliance, documentation, and proprietary data management. Women are preferred for the role.Training shall be provided.The Assistant shall support:Document preparation...