Administration Officer

6 days ago


Jigani Bengaluru Karnataka, India ProHR Solutions Full time

A Reputed Manufacturing company looking for a proactive administrative Officer for Reginal office, Jigani Industrial Area.

Profile Summery: The Office Administration Officer will provide essential administrative support tailored to an engineering environment, ensuring smooth project coordination, resource management, and team efficiency. This role involves handling day-to-day office tasks, supporting technical teams with documentation, and facilitating communication between engineers, clients, and vendors.

**What You’ll Do**:

- Maintain office inventory, including engineering supplies (e.g., drafting tools, software licenses, safety gear), and coordinate procurement with vendors.
- Schedule meetings, site visits, and project milestones; book conference rooms and arrange virtual tools like Zoom or Microsoft Teams for remote engineering collaborations.
- Perform admin tasks such as filing project documents, data entry into engineering databases, generating reports on timelines/budgets, and archiving CAD files or blueprints (digital and physical).
- Assist with basic financial duties, including processing engineering invoices, tracking project expenses, and supporting compliance with industry standards (e.g., expense reconciliation for billable hours).
- Support HR and onboarding for engineering staff, conducting induction program and distributing safety protocols.
- Draft and format technical correspondence, such as RFPs (Requests for Proposals) progress reports, and client memos using Microsoft Office.
- Ensure office compliance with engineering regulations (e.g., health/safety protocols, document retention policies) and coordinate with facilities for maintenance of specialized equipment like plotters or 3D printers as directed by management.
- Prepare presentation decks, spreadsheets for cost estimates, and Gantt charts for project overviews to aid engineering leadership.
- Collaborate with project teams to resolve administrative hurdles, such as permit tracking or subcontractor coordination.

**What We’re Looking For**:

- Graduate with **4-5 years’ experience** in administration activities.
- communication and interpersonal abilities.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Ability to commute/relocate:

- Jigani, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

Work Location: In person



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