Administration Executive
1 week ago
**Job Title**: Admin Executive
**Company**: Parekh E-Com and Warehousing Services Private Limited.
**Location**:Fort, Mumbai 400001
**Preference**:Male (Willing to do site visits)
**Job Summary**:
**Responsibilities**:
**Administrative Management**:
- Oversee and manage all administrative functions related to civil engineering projects, ensuring smooth and efficient operations.
- Establish and maintain organized filing systems (both physical and digital) for project-related documents, including contracts, drawings, reports, permits, and correspondence.
- Manage office supplies, equipment, and vendor relationships, ensuring cost-effectiveness and timely procurement.
- Coordinate and schedule meetings, prepare agendas, and record meeting minutes for project teams and stakeholders.
- Assist in the preparation of project-related reports, presentations, and documentation.
- Manage travel arrangements and logistics for project staff as needed.
- Ensure compliance with company policies and procedures.
- Support the finance department with invoice processing, expense tracking, and other administrative tasks.
**Site Visit & Technical Support**:
- Conduct regular site visits to monitor project progress, observe construction activities, and ensure adherence to plans and specifications.
- Provide administrative support on-site, including documentation, record-keeping, and communication facilitation.
- Assist project managers and engineers with basic technical tasks, leveraging your civil engineering knowledge (e.g., taking measurements, identifying potential discrepancies, basic quality checks).
- Serve as a point of contact on-site for administrative and logístical matters.
- Prepare site visit reports, documenting observations and any issues encountered.
- Ensure adherence to safety regulations and report any safety concerns observed on-site.
- Facilitate communication between the site team and the office-based administrative and technical teams.
**Qualifications**:
- Bachelor's degree or Diploma in **Civil Engineering**.
- 2+ years of experience in an administrative role, preferably within the construction or infrastructure industry.
- Understanding of civil engineering principles, construction processes, and relevant terminology.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, time-management, and multitasking skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and a high degree of accuracy.
- Problem-solving and decision-making abilities.
- Valid driving license and willingness to travel to project sites.
- Familiarity with project management software or document control systems is an advantage.
**Personal Attributes**:
- Proactive and self-motivated.
- Strong work ethic and a sense of responsibility.
- Professional and presentable.
- Ability to build and maintain positive working relationships.
- Adaptable and flexible to changing priorities.
Pay: ₹22,000.00 - ₹27,000.00 per month
Work Location: In person
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