Executive Assistant

1 day ago

Churchgate Mumbai Maharashtra, India Activity next business solutions Full time

**Role & Responsibilities**:
Diary Management

Organise and manage diaries, scheduling meetings and appointments while maintaining control over access to the manager/executive.

Travel Arrangement Coordinate with the Travel desk to arrange flight tickets and bookings, ensuring seamless travel arrangements for the executive team.

Book and arrange travel, transportation, and accommodation, ensuring smooth logistics for business trips.

Staff Management Ensure the presence of all staff members during work hours and facilitate the seamless completion of tasks.

Manage employee leave arrangements and address any grievances that may arise.

Courier Management: Efficiently manage the arrangement of courier pickups and distributions, ensuring timely and accurate handling of materials.

Data Management

Assist in the organisation and maintenance of physical and digital files, records, and documents. Compile, type, and prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.

Administrative Systems Implement and uphold administrative procedures and systems that contribute to efficient operations.

Liaison and Collaboration Effectively liaise with staff, suppliers, and clients, fostering strong relationships and clear communication.

Expense Management Compile and file expenses accurately, contributing to financial record-keeping.

Stationery Management Oversee stationary supplies, ensuring availability and proper distribution as needed.

Miscellaneous Support Provide timely reminders to the manager/executive for important tasks and deadlines, helping them stay organised and on track.

Serve as the initial point of contact, managing correspondence and phone calls with professionalism and discretion.

Undertake miscellaneous tasks as required to provide comprehensive support to the manager/executive. Facilitate follow-up and coordination for planned tasks, ensuring that projects are progressing as scheduled.

**Skills**

1.Organizational and Time Management: Coordinate schedules, appointments, travel, and logistics; prioritize tasks and manage time effectively.

2.Attention to Detail and Discretion: Ensure accuracy in scheduling, managing files, and preparing reports while handling sensitive information confidentially.

3.Leadership and HR Management: Supervise staff, manage leave arrangements, address grievances, and ensure task completion.

4.Communication and Relationship Building: Liaise with staff, suppliers, and clients; foster strong relationships and maintain professionalism in correspondence.

5.Proactive and Multitasking: Anticipate needs, take initiative, handle multiple tasks efficiently, provide timely reminders, and solve problems as they arise.

6. Minimum graduate with good experience on MS - Office

Pay: ₹400,000.00 - ₹900,000.00 per year

Application Question(s):

- How many years do you have experience in executive assistant?
- Are you comfortable with Churchgate location?
- How much do you rate your communication skills out of 10?

**Experience**:

- Executive Assistant : 3 years (required)

**Language**:

- English (required)

Work Location: In person

  • Executive Assistant

    1 week ago

    Churchgate, Mumbai, Maharashtra, India Stack Human Full time

    Pay: Up to ₹45,000.00 per month Schedule: - Day shift **Experience**: - Executive Assistant: 4 years (required) **Language**: - English (required) **Location**: - Churchgate, Mumbai, Maharashtra (required) Work Location: In person

  • Executive Assistant

    1 week ago

    Churchgate, Mumbai, Maharashtra, India Bryka Full time

    **Profile**: Executive Assistant **Skill Sets**: Excellent Communication skills **Programming**: NA **Relevant Industry**: Any **Qualification**: Degree in any field and above Experience: 2 years and above Shift Timings: 2:00 pm to 11:00 pm Work location: Mumbai_Churchgate

  • Executive Assistant to CEO

    9 hours ago

    Churchgate, Mumbai, Maharashtra, India THE STONE CASA Full time

    **Job Description for an Executive Assistant (EA)Job Title**: Executive Assistant (EA)**Reports To**: Senior Executive (CEO, CFO, Director, etc.)**Key Responsibilities**: - **Calendar & Scheduling**: Manage executive’s calendar, schedule meetings, and organize appointments. - **Travel Coordination**: Arrange flights, hotels, and itineraries for business...

  • Executive Assistant to CEO

    7 days ago

    Churchgate, Mumbai, Maharashtra, India Maharashtra Chamber of Commerce, Industry & Agriculture Full time

    **Position: Executive Assistant** **Location**: Mumbai **Experience**: 3-5 years **Organization**: Maharashtra Chamber of Commerce, Industry & Agriculture (MACCIA) **About MACCIA**: MACCIA is the apex Chamber of Commerce in Maharashtra, representing diverse industries and businesses across the state. With a century-long legacy, MACCIA works closely with...

  • Executive Assistant

    1 day ago

    Churchgate, Mumbai, Maharashtra, India Acres Foundation Full time

    **Responsibilities**: Diary Management Organise and manage diaries, scheduling meetings and appointments while maintaining control over access to the manager/executive. Travel Arrangement Coordinate with the Travel desk to arrange flight tickets and bookings, ensuring seamless travel arrangements for the executive team. Book and arrange travel,...

  • Executive Assistant

    2 days ago

    Churchgate, Mumbai, India KS Legal & Associates Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Sales and Business Development:Actively engage in identifying and pursuing new sales opportunities.Assist in the entire sales cycle, from lead generation to closing deals.Develop and maintain a sales pipeline in coordination with the sales team.Client Management:Serve as a liaison between the founders and clients, ensuring excellent customer service and...

  • Executive Assistant

    1 day ago

    Mumbai, Maharashtra, India MNR Solutions Pvt. Ltd. Full time

    **Position**: Executive Assistant **Experience**: 2 - 5 Years **Location**: Mumbai **Key Responsibilities: - ** - **Calendar & Scheduling**: Manage executive’s calendar, schedule appointments, coordinate meetings, and handle travel itineraries (domestic and international). - **Confidential Communication**: Draft, review, and manage confidential...

  • Executive Assistant

    1 week ago

    Mumbai, Maharashtra, India The BAYA Group Full time

    **Company Description** We a small group of companies based in the UK. We offer architectural services for residential new builds, extensions, loft conversions and refurbishments to homeowners. In addition, one of our companies undertakes its own property development for our rental portfolio, and we look to focus on growing this part of the business in...

  • Executive Assistant

    3 days ago

    Mumbai, Maharashtra, India MNR Solutions Pvt. Ltd. Full time

    **Position**:Executive Assistant **Location**: Mumbai, India **Experience**: 1 - 4 Years **Diversity Hiring**: _Diversity Only_ **Job Description: - ** **Key Responsibilities: - ** - Assist in **hiring, onboarding, and exit formalities** for employees. - Maintain accurate **employee records and attendance tracking.**: - Manage **office supplies**,...

  • Executive Assistant

    7 days ago

    Mumbai, Maharashtra, India MV Outsourcing Pvt Ltd Full time

    *Manufacturing Background needed* Job Purpose The Executive Assistant will provide high-level administrative support to executives, assisting in strategic planning, decision-making, and organizational management. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to anticipate the needs of...