Administration Executive
2 days ago
**Front Desk Management**: Serve as the primary point of contact for visitors and staff, ensuring a professional and welcoming environment.
- **Meeting Coordination**: Manage meeting room schedules, resolve conflicts, and arrange F&B services for high-profile meetings. Coordinate logistics for external meetings, including lunches and dinners.
- **Facility and Pantry Management**:Oversee pantry services, housekeeping, and inventory management of consumables.
- **Travel Coordination**: Handle travel arrangements, including hotel and car bookings and ground transportation.
- **Event Management**: Collaborate with the HR team to organize employee welfare events.
- **Reporting and MIS**: Prepare various reports, MIS, and presentations for the Administration Department.
- **Facility Maintenance**: Ensure the office and lab facilities are well-maintained, coordinating with IITB's maintenance department as needed.
- **Visitor Management**: Maintain effective relationships with external clients, visitors, and employees.
- Offer refreshments to all waiting visitors.
- **Telecommunication Management**: Manage internal and external communications efficiently.
**Minimum Qualifications and Experience**:
- Bachelor's degree with 3-4 years of experience in administration, front office, reception, or facility management within a reputable organization.
**Required Expertise**:
- Proficient in front desk management.
- Strong operational knowledge of MS Office and Zoom.
- Excellent English communication skills.
Schedule:
- Day shift
**Education**:
- Bachelor's (required)
Work Location: In person
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