Administration - Executive, Tih-iot

7 days ago

Powai Mumbai Maharashtra, India TIH-IoT, IIT Bombay Full time

**Front Desk Management**: Serve as the primary point of contact for visitors and staff, ensuring a professional and welcoming environment.
- **Meeting Coordination**: Manage meeting room schedules, resolve conflicts, and arrange F&B services for high-profile meetings. Coordinate logistics for external meetings, including lunches and dinners.
- **Facility and Pantry Management**:Oversee pantry services, housekeeping, and inventory management of consumables.
- **Travel Coordination**: Handle travel arrangements, including hotel and car bookings and ground transportation.
- **Event Management**: Collaborate with the HR team to organize employee welfare events.
- **Reporting and MIS**: Prepare various reports, MIS, and presentations for the Administration Department.
- **Facility Maintenance**: Ensure the office and lab facilities are well-maintained, coordinating with IITB's maintenance department as needed.
- **Visitor Management**: Maintain effective relationships with external clients, visitors, and employees.
- Offer refreshments to all waiting visitors.
- **Telecommunication Management**: Manage internal and external communications efficiently.

**Minimum Qualifications and Experience**:

- Bachelor's degree with 3-4 years of experience in administration, front office, reception, or facility management within a reputable organization.

**Required Expertise**:

- Proficient in front desk management.
- Strong operational knowledge of MS Office and Zoom.
- Excellent English communication skills.

Schedule:

- Day shift

**Education**:

- Bachelor's (required)

Work Location: In person

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