Head – Administration

13 hours ago

Powai Iit Mumbai Maharashtra, India Society for Innovation and Entrepreneurship (SINE) Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Role Overview

SINE is seeking an experienced professional to manage its administrative function. As Head – Administration, he/she will be responsible for

  1. managing the day-to-day administrative functions

  2. upkeeping of incubation facility

  3. supervising administrative staff

  4. ensuring compliance with SINE's policies and procedures and meeting regulatory requirements

  5. coordinating with key stakeholders (startups and IIT Bombay)

The involves closely working with the management by providing inputs in the areas of infrastructure planning, facility management and digital transformation. The role requires understanding of procurement process, including tendering, and documentation and record-keeping. Considering that SINE is an incubator with prototyping and testing facility, a general understanding of their functions would be an added advantage though not an essential requirement.

Key Responsibilities

  1. Overall administrative function

· Supervising administrative staff, ensuring proper running of administrative functions and managing resources

· Monitor departmental performance and ensure operational excellence

· Coordinating with business teams for seamless operations

· Procurement of general office supplies and coordinating with vendors, service providers etc.

· General upkeep of the facility and troubleshooting

  1. Events & Activities

· Coordinate with relevant business divisions for seamless execution of activities and programs undertaken taken by SINE.

· Planning and implementation of office events and activities

· Onboarding of service providers, suppliers etc.

  1. Infrastructure Facilities

· Manage and upkeep of existing infrastructure facilities.

· Review and approve vendor contracts and agreements, ensuring cost-effectiveness and alignment with organizational needs.

· Ensure availability of all support requirement for upkeep and management of lab facilities and uninterrupted support services.

· Ensure employee and start-up health, safety, and welfare while implementing preventive measures for emergencies.

  1. Budgeting

· Provide inputs on administrative budgeting, monitoring of expenditures and adherence to budget

· Review procurement policies and major purchases to ensure efficiency and cost optimization.

  1. Relationship & Stakeholder Management

· Build and maintain strong relationships with IIT Bombay, start-ups, and external stakeholders.

· Serve as the primary point of contact for high-level administrative issues within strategic frameworks.

Qualifications & Desired Skills

· Graduate/post-graduate with 15+ years of core administration experience.

· Experience of working with start-ups and corporates in a technology business incubator or startup ecosystem desirable but not essential

· Strong leadership capabilities with demonstrated success in managing teams and driving initiatives.

· Excellent written and verbal communication skills.

· Proven ability to work effectively with internal and external stakeholders.

· Strong time management, prioritization, and decision-making skills.

Retired senior professionals are encouraged to apply.

Job Type: Full-time

Pay: From ₹100,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Paid sick time
  • Provident Fund

Work Location: In person

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