
Vashi Integrated
21 hours ago
- The Head of Administration is responsible for overseeing and managing all administrative functions of the organization.
- This includes streamlining operations, ensuring compliance with policies and regulations, managing the administrative team, and supporting the efficient functioning of all departments.
- The role requires excellent leadership, communication, and organizational skills to ensure that administrative activities align with the organization's goals and objectives.
Key Responsibilities:
Leadership & Team Management:
- Lead, manage, and mentor the administration team, including administrative assistants, office managers, and support staff.
- Establish performance metrics and conduct regular evaluations.
- Foster a culture of continuous improvement, accountability, and high performance within the administrative team.
Operational Oversight:
- Ensure the smooth operation of daily administrative functions, including facilities management, office supplies, and overall workplace efficiency.
- Develop and implement operational strategies that improve workflow and efficiency.
- Maintain a high standard of office environment and safety.
Budget & Financial Management:
- Develop and manage the administrative budget, ensuring cost-effective utilization of resources.
- Monitor expenditures, including vendor contracts, supplies, and office equipment.
- Ensure procurement processes are transparent, efficient, and cost-effective.
Policy Development & Compliance:
- Develop, implement, and enforce company policies, procedures, and compliance frameworks related to administrative functions.
- Ensure compliance with all legal, regulatory, and safety requirements.
- Stay up-to-date with relevant regulations and laws impacting administrative practices.
Vendor Management:
- Oversee relationships with external service providers, including facilities management, office supplies, IT vendors, and contractors.
- Negotiate contracts and manage vendor agreements to ensure quality and cost control.
Office Management:
- Ensure the proper functioning of office systems such as IT, telecommunications, security, and maintenance.
- Manage the allocation of office space and ensure that the physical office environment meets the needs of the organization.
- Implement sustainability and energy-saving practices in office operations.
Strategic Support:
- Provide administrative support to senior management, including the preparation of reports, presentations, and other documentation as needed.
- Participate in strategic planning and decision-making processes to align administrative operations with organizational goals.
Event and Project Management:
- Oversee the planning and execution of company events, meetings, and conferences.
- Lead and manage special administrative projects, ensuring they are delivered on time and within budget.
Key Skills and Competencies:
Leadership: Strong leadership and team management skills, capable of driving high performance and motivating staff.
Organizational Skills: Exceptional ability to organize, prioritize, and manage multiple tasks efficiently.
Communication: Excellent verbal and written communication skills for effective interaction with staff, vendors, and executives.
Problem Solving: Ability to anticipate challenges and develop solutions that support operational efficiency.
Attention to Detail: High level of accuracy and attention to detail in administrative processes.
Tech-Savvy: Proficiency in Microsoft Office Suite, office management software, and familiarity with modern IT systems.
Negotiation Skills: Strong negotiation and contract management Master's degree Minimum of 7-10 years of administrative experience, with at least 3-5 years in a leadership or managerial role.
- Experience managing budgets, vendor relationships, and administrative teams.
Certifications: Relevant certifications in administration, management, or operations (e.g., PMP, Certified Administrative Professional) are a plus
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