Vashi Integrated

- The Head of Administration is responsible for overseeing and managing all administrative functions of the organization.- This includes streamlining operations, ensuring compliance with policies and regulations, managing the administrative team, and supporting the efficient functioning of all departments.- The role requires excellent leadership, communication, and organizational skills to ensure that administrative activities align with the organization's goals and objectives.Key Responsibilities:Leadership & Team Management:- Lead, manage, and mentor the administration team, including administrative assistants, office managers, and support staff.- Establish performance metrics and conduct regular evaluations.- Foster a culture of continuous improvement, accountability, and high performance within the administrative team.Operational Oversight:- Ensure the smooth operation of daily administrative functions, including facilities management, office supplies, and overall workplace efficiency.- Develop and implement operational strategies that improve workflow and efficiency.- Maintain a high standard of office environment and safety.Budget & Financial Management:- Develop and manage the administrative budget, ensuring cost-effective utilization of resources.- Monitor expenditures, including vendor contracts, supplies, and office equipment.- Ensure procurement processes are transparent, efficient, and cost-effective.Policy Development & Compliance:- Develop, implement, and enforce company policies, procedures, and compliance frameworks related to administrative functions.- Ensure compliance with all legal, regulatory, and safety requirements.- Stay up-to-date with relevant regulations and laws impacting administrative practices.Vendor Management:- Oversee relationships with external service providers, including facilities management, office supplies, IT vendors, and contractors.- Negotiate contracts and manage vendor agreements to ensure quality and cost control.Office Management:- Ensure the proper functioning of office systems such as IT, telecommunications, security, and maintenance.- Manage the allocation of office space and ensure that the physical office environment meets the needs of the organization.- Implement sustainability and energy-saving practices in office operations.Strategic Support:- Provide administrative support to senior management, including the preparation of reports, presentations, and other documentation as needed.- Participate in strategic planning and decision-making processes to align administrative operations with organizational goals.Event and Project Management:- Oversee the planning and execution of company events, meetings, and conferences.- Lead and manage special administrative projects, ensuring they are delivered on time and within budget.Key Skills and Competencies:Leadership: Strong leadership and team management skills, capable of driving high performance and motivating staff.Organizational Skills: Exceptional ability to organize, prioritize, and manage multiple tasks efficiently.Communication: Excellent verbal and written communication skills for effective interaction with staff, vendors, and executives.Problem Solving: Ability to anticipate challenges and develop solutions that support operational efficiency.Attention to Detail: High level of accuracy and attention to detail in administrative processes.Tech-Savvy: Proficiency in Microsoft Office Suite, office management software, and familiarity with modern IT systems.Negotiation Skills: Strong negotiation and contract management Master's degree Minimum of 7-10 years of administrative experience, with at least 3-5 years in a leadership or managerial role.- Experience managing budgets, vendor relationships, and administrative teams.Certifications: Relevant certifications in administration, management, or operations (e.g., PMP, Certified Administrative Professional) are a plus (ref:iimjobs.com)