Executive

2 weeks ago


Navi Mumbai Maharashtra, India Vashi Integrated Full time

**Job Title: Personal Assistant / Secretary to Director**:
**Location**: Turbhe

**Experience Required**: Minimum 5 years

**Role Overview**:
**Key Responsibilities**:

- Efficiently manage the Director’s **calendar**, including scheduling and coordinating appointments, meetings, and events.
- Arrange and oversee **domestic and international travel**, including ticketing, hotel reservations, visas, and itinerary planning.
- Prepare and organize meeting materials, draft agendas, record minutes, and track follow-up actions.
- Handle all correspondence, communication, and documentation with the highest level of confidentiality.
- Act as the primary liaison between the Director and internal/external stakeholders, ensuring timely and effective communication.
- Provide day-to-day administrative assistance and address **miscellaneous requirements** with professionalism and discretion.
- Support in preparing reports, presentations, and other executive-level documentation.
- Anticipate needs and proactively resolve issues to enable the Director to focus on strategic priorities.
- Graduate in any discipline; additional qualifications in administration or secretarial practices preferred.
- ** Minimum 5 years of proven experience** as a PA, Executive Assistant, or Secretary in a corporate environment.
- Excellent command over **written and spoken English**; strong interpersonal and presentation skills.
- High level of professionalism, integrity, and discretion in handling confidential information.
- Strong organizational and time-management skills with the ability to work under pressure.
- Proficiency in **MS Office Suite (Word, Excel, PowerPoint, Outlook)** and digital scheduling tools.
- Positive, confident, and professional demeanor with the ability to represent the office of the Director effectively.


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