Purchase Executive

23 hours ago


Navi Mumbai, Maharashtra, India Executive Ship Management (ESM) Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Position : Purchase Executive (Full time Govandi (E) Mumbai)

RESPONSIBILITIES:

  • Responsible for handling the procurement of spares as per requirement from vessels.
  • To check all daily incoming messages from the vessels.
  • To maintain a full record of all requisitions received from the vessels or prepared in the office, send out enquiries to various suppliers, compare costs after quotations in Analysis of Moment Structure (AMOS)/Phoenix are received and present to the technical Superintendent for approval. If required, follow up on advance payments, make necessary entries in Analysis of Moment Structure (AMOS)/Phoenix and thereafter liaise with suppliers forwarders (if applicable), vessel for speedy dispatch of the same.
  • Once reported by the vessels, in case of short/wrong supply or inferior quality, coordinate with the supplier to return of or exchange.
  • On receipt of invoices from suppliers, compare same against the original requisition and quotations, enter the budget code, and make necessary entries in Analysis of Moment Structure (AMOS).
  • To arrange dispatch of stores/spares by the most economical means keeping in the mind the urgency of goods to be transported and where feasible draw up agreement with freight forwarders. This may require combining a few requisitions before dispatching.
  • To maintain a record of the Stock list in the custody of the freight forwarders and give necessary instructions and arrange timely dispatch to the vessels.
  • To track vessels position and ensure ships mail is sent regularly, at least once in fortnightly where practicable.
  • To monitor departure reports for Lube Oil stocks and arrange supply in consultation with Technical Superintendent.
  • To compile the committed cost figure and make entries in the relevant abstract and present to the Technical Superintendent as required.
  • To send the Health, Safety & Environment (HSE) questionnaire to new suppliers/contractors when required in consultation with Technical Superintendent.

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