Office Coordinator

2 days ago

Mumbai, India ROSEN Group Full time

**DESCRIPTION**:
ROSEN India Private Limited seeks to employ an Office Coordinator for its workhsop in Bhiwandi,Thane (India). The experienced Office Coordinator will perform the day-to-day clerical and administrative functions. The Office Coordinator will be the on-site go to person for facility related requirements, office coordination, and administrative tasks as assigned by management. The Office Coordinator may also require tov visit Company office in Mumbai as when required.

**Responsibilities**:
The responsibilities and major duties of the Office Coordinator include (but are not limited to) the following:

- Assist with the new office setup (e.g. work with the Facilities Coordinator to ensure offices are setup correctly, furniture and supplies).
- Assist Project Managers with various Operations related activities like creating E way bills etc.
- Assist Operations team with various activities like inventory Management.
- Supporting the commercial team with various activities like physical bid submission, coordination with Bank for collecting and dispatching bank guarantees, bid bonds etc.
- Assist Operations team with various Logistics related arrangements like arranging vehicles for loading tools, crew travel arrangements, supervising loadouts etc.
- Greet and welcome visitors in a professional manner, determine the nature of their visit, and direct visitors to the appropriate person within the company. Prepare visitors badges.
- Maintain the office, reception and lobby area to ensure they are clean and organized.
- Collect, sort and distribute incoming mail and faxes. The Office Administrator is also responsible for all outgoing mail and faxes.
- Coordinate weekly Courier shipments.
- Order, receive and stock office supplies for the office and break room area.
- Order stationery, and business cards for office personnel
- Final Report Delivery to customer offices.

**REQUIREMENTS**:

- Associates Degree or equivalent years of experience.
- 3-5 years prior Office Administration experience and (basic) knowledge of administrative procedures and practices.
- Proficient knowledge of Microsoft Word, Excel and Outlook.
- Basic level of understanding about the company’s mission, vision, goals and products and services.
- Professional, proactive and have the ability to work independently with little supervision.
- Ability to multi-task while remaining organized.
- Attention to detail and great communication skills.
- Ability to maintain and handle sensitive material.
- Basic knowledge of Human Resources and Ohio employment law preferred but not required.
- Basic knowledge of accounts payable and accounts receivable, preferred but not required.

**OUR OFFER**:
This is a position who enables you to become part of the ambitious and growing Organization offering state-of-the-art technologies. You will work with a national and international, dynamic and service-minded team that continuously strives for market leadership in the industries we serve.
An open culture which promotes and inspires a highly committed and dedicated team to deliver world-class products & services to our customers. We have flexible working hours which helps to balance work and family life. If you are interested working in an environment where collaboration is valued and innovation is recognized - don’t hesitate to explore your opportunities at ROSEN.

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