Executive Assistant to CEO

We are looking for an Executive Assistant who will provide executive, administrative, and development support to the CEO/MD/GM, as well as to the Senior Leadership Team (SLT). The Executive Assistant serves as the primary point of contact for the CEO/MD/GM, and will use excellent communication skills, a solid understanding of her needs and preferences and a sound sense of judgement. The Executive Assistant will also serve as a liaison to the Board of Directors and senior management teams, organize and coordinate executive outreach and external relations efforts; and oversee special projects.

**Responsibilities would include**:
**Executive Support**:

- Assists the CEO/MD/GM, with daily administrative duties and completes a broad variety of administrative tasks that include,
- Managing an active calendar of appointments
- Completing expense reports
- Composing and preparing correspondence
- Arranging complex and detailed travel plans, itineraries, and agendas
- Compiling documents for meetings, utilize a variety of software packages to produce correspondence/documents and maintain presentations, spreadsheets, and databases
- Communicates with the Peepul tea month CEOs behalf and coordinates logistics with high-level meetings both internally and externally.
- Coordinates meetings and strategic activities with the SLT
- Communicates directly and on behalf of the CEO/MD/GM, with Board members, donors, Peepul team, and others on matters related to programmatic initiatives as directed
- Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals
- Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects

**Organizational Support**:

- Administratively supports Manager, Human Resources to provide recruiting support, set up a system of performance appraisal and support the efficient rollout of HR processes
- Partner with senior leadership on building a strong office culture Serves as the CEOs administrative liaison to the Board of Directors and manages Board activities, which include Coordinating semi-annual Board meetings and dinners/staff lunches / receptions /new Board member orientations
- Coordinates sub-committee meetings, maintains confidential files, and contact information
- Coordinates meetings, conferences, and committees both on and offsite to support the CEOs agenda
- Participates as an adjunct member of the SLT including assisting in scheduling, attending meetings
- Assists in coordinating the agenda of senior management team meetings Prepares minutes of the meetings and designates and follows up on assigned action item

**Qualifications**

**Experience and skills**:

- Qualified to degree level (at least a three-year bachelors degree) or above
- Highly computer literate, with experience of data handling and necessary IT systems(including PowerPoint, diary management using Microsoft Outlook and mail merge using Microsoft Word)
- Experience of handling large amounts of administration and managing competing demands
- Excellent verbal communication skills in English and Hindi, to produce and maintain documents and to effectively proofread material for public distribution.
- Must be able to communicate at all levels and have the confidence to handle difficult phone conversations in a calm and professional manner
- Excellent interpersonal skills - the ability to build and maintain relationships with high profile individuals
- Takes ownership and pride over the quality of work as an individual and team member
- Strong administration skills and the ability to maintain and implement effective systems
- The ability to multitask and priorities competing demands effectively
- Ability to carry out research tasks as directed

**Personal Attributes**:

- Ability to work collaboratively with all team members and create a positive team culture
- Ability to work effectively with colleagues based in different geographies and time zones
- Strong problem solving and decision-making skills
- Enthusiastic to do whatever it takes
- Enjoys working under pressure :flexible, highly organized, and able to prioritize work to meet deadlines

**Experience**: 5 to 8 Yrs

**Contact Employer**:Shruthi V - 7899124354

**Salary**: ₹350,000.00 - ₹400,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: In person