Executive Assistant to CEO

1 day ago

Ahmedabad Gujarat, India Growexx Full time

Growexx is seeking an **Executive Assistant to CEO**, who will be closely working with the top management and will be assisting with all activities related to business operations. An initiator, who can take steps towards the betterment of the organization.
**Key Responsibilities**:

- Manage and prioritize the CEO’s calendar — ensuring high-value meetings, focus time, and preparation materials are optimized.
- Maintain a master action tracker across CEO-led teams (Marketing, Sales, HR, Oracle Practice, hirin.ai).
- Provide weekly **priority briefings**, highlighting urgent, important, and delegable tasks.
- Send reminders and follow-ups to stakeholders to ensure timely completion of commitments.
- Summarize **meeting notes, key points, and action items** for the CEO.
- Maintain a **project dashboard** for all CEO-driven initiatives.
- Track deadlines for product launches, sales campaigns, marketing initiatives, hiring drives, and legal milestones.
- Follow up with responsible owners and escalate only when needed, with clear briefs and recommended solutions.
- Coordinate with HR on **culture, retention, and leadership initiatives**.
- Manage personal administrative tasks such as **travel bookings and event RSVPs**.
- Handle ad-hoc tasks that reduce CEO’s mental load.

**Key Skills**:

- Exceptional **organizational and time management** skills with attention to detail.
- Strong written and verbal **communication** skills — able to create concise summaries and professional correspondence.
- High proficiency in **productivity tools** (Google Workspace / Microsoft Office, Calendar, Excel., ChatGPT & Market research).
- Ability to manage **project dashboards, trackers, and deadlines** using tools like Asana, Notion, Trello, or equivalent.
- Strong **follow-up discipline** — ensuring nothing falls through the cracks.
- Professional discretion and **confidentiality** in handling sensitive information.

**Education and Experience**:

- BBA / MBA / PGDHR with experience in IT Industry would be preferred
- Minimum 5 years proven experience as an Executive Assistant / Chief of Staff / Operations Coordinator supporting C-level executives

**Analytical and Personal skills**:

- Strong organizational and time management skills
- Attention to detail
- Professional discretion and confidentiality
- Strong follow-up discipline
- Ability to work proactively and independently
- Ability to work in a fast-paced environment
- Flexibility and adaptability
- Strong problem-solving skills
- Ability to build strong relationships with stakeholders

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