Executive Assistant to CEO

2 days ago

Ahmedabad, India GrowExx Full time

Growexx is seeking an
Executive Assistant to CEO
, who will be closely working with the top management and will be assisting with all activities related to business operations. An initiator, who can take steps towards the betterment of the organization.

Key Responsibilities

  • Manage and prioritize the CEO's calendar — ensuring high-value meetings, focus time, and preparation materials are optimized.
  • Maintain a
    master action tracker
    across CEO-led teams (Marketing, Sales, HR, Oracle Practice, ).
  • Provide weekly
    priority briefings
    , highlighting urgent, important, and delegable tasks.
  • Send reminders and follow-ups to stakeholders to ensure timely completion of commitments.
  • Summarize
    meeting notes, key points, and action items
    for the CEO.
  • Maintain a
    project dashboard
    for all CEO-driven initiatives.
  • Track deadlines for product launches, sales campaigns, marketing initiatives, hiring drives, and legal milestones.
  • Follow up with responsible owners and escalate only when needed, with clear briefs and recommended solutions.
  • Coordinate with HR on
    culture, retention, and leadership initiatives
    .
  • Manage personal administrative tasks such as
    travel bookings and event RSVPs
    .
  • Handle ad-hoc tasks that reduce CEO's mental load.

Key Skills

  • Exceptional
    organizational and time management
    skills with attention to detail.
  • Strong written and verbal
    communication
    skills — able to create concise summaries and professional correspondence.
  • High proficiency in
    productivity tools
    (Google Workspace / Microsoft Office, Calendar, Excel., ChatGPT & Market research).
  • Ability to manage
    project dashboards, trackers, and deadlines
    using tools like Asana, Notion, Trello, or equivalent.
  • Strong
    follow-up discipline
    — ensuring nothing falls through the cracks.
  • Professional discretion and
    confidentiality
    in handling sensitive information.

Education and Experience

  • BBA / MBA / PGDHR with experience in IT Industry would be preferred
  • Minimum 5 years proven experience as an Executive Assistant / Chief of Staff / Operations Coordinator supporting C-level executives.

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