Administrative Assistant

4 days ago

Mumbai Maharashtra, India ABL Group Full time

Be the energy behind change. Join ABL Group.

ABL Group is a leading global independent energy and marine consultancy working across renewables, maritime, and oil & gas sectors. With expertise in over 300 locations worldwide, we help clients de-risk operations and accelerate the energy transition.

We are looking for an Administrator to join our team in Mumbai, supporting the smooth and efficient running of our local operations. This is a key role within our administrative function, providing essential support to our technical and consulting teams.

What will you be doing?

As our Administrator, you will:

- Provide full administrative support to the Mumbai office and wider regional team.
- Manage reception duties and telephone switchboard operations.
- Maintain and update the job register and ensure accurate documentation.
- Assist in opening job files and issuing approved reports to clients.
- Handle photocopying, printing, filing, and courier dispatches.
- Order and manage office supplies, housekeeping, and refreshments.
- Ensure common areas are tidy and well-maintained.
- Monitor timesheet submissions and support the Finance team when needed.
- Liaise with regional administrative teams to ensure consistency and collaboration.
- Uphold ABL’s QHSE policies and procedures across all tasks

What are we looking for?

We’re seeking someone who is:

- An experienced administrative professional with at least 3 years of relevant experience.
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
- A confident communicator in English, both written and verbal.
- Organized, enthusiastic, and able to work independently.
- A team player with a mature, outgoing personality and strong interpersonal skills.
- Flexible with working hours when required.

Experience in industries related to energy, marine, or consultancy is desirable but not essential.

Further Information:
The role is based at our Mumbai office, and you must have the legal right to work and reside in India.

While this position is primarily office-based, we support hybrid working arrangements.

You should be ready and willing to support urgent administrative needs and assist with tasks that may occasionally require flexibility in working hours.

Our Commitment to D&I:
At ABL Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive. We believe diversity drives innovation and inclusion strengthens our teams. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.

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