Administrative Assistant

2 days ago

Mumbai Maharashtra, India JPMorganChase Full time

As an Executive Administrative Assistant, you'll handle various confidential administrative tasks, requiring initiative and sound decision-making for the executive, their management team, and other stakeholders.

**Job Summary**:
Become an integral part of Corporate Sector Team team where you will have the opportunity to work in a fast-paced organization and each day will be unique This role provides a platform for professional growth, skill enhancement and engagement with executive-level clients. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

In this role, you act as an owner and a problem solver, demonstrating superior communication skills, both written and oral. You are clear, concise, and direct, with excellent phone etiquette and a strong sense of ownership, ensuring follow-up when necessary.

You exercise tact and discretion in handling confidential matters, maintaining the highest level of professionalism and confidentiality.

**Responsibilities**:

- Manage and handle complex and detailed calendars, addressing multiple and urgent meeting conflicts, and setting up meetings and conference calls both internally and externally. Handle all associated logístical aspects.
- Work effectively in a fast-paced, ever-changing environment, managing multiple priorities with a calm, professional, and willing attitude.
- Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
- Coordinate travel arrangements, including air, hotel accommodations, and ground transportation; prepare detailed itineraries and required travel visas/documents, ensuring accuracy and timely delivery of plans/tickets to travelers.
- Embrace increased and/or new responsibilities at any time.
- Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks.

**Required qualifications, capabilities and skills**
- Bachelor degree in any stream
- At least 5 years’ experience in an Executive Administrative Assistant role
- Strong working experience with Microsoft Word, Excel and PowerPoint
- Knowledge of general office procedures (e.g., scheduling, expenses, calendar management)
- Superior oral and written communication skills

**Preferred qualifications, capabilities and skills**
- Adaptable team player, Good problem-solving ability, and Effective interpersonal skills
- Excellent telephone etiquette
- Tact and good judgment in confidential situations and proven experience interacting with senior management.
- Ability to adapt procedures, processes, and techniques to the completion of assignments.

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