Receptionist/administrator

7 days ago


Kammanahalli Bengaluru Karnataka, India IE4U Global Private LTD Full time

VACANCY ONLY FOR LADIES
- **Greeting Visitors**: Welcoming visitors, clients, and employees as they enter the office.
- **Answering Phones**: Handling incoming calls, routing them to the appropriate person, and taking messages as needed.
- **Managing Appointments**: Scheduling and coordinating meetings, appointments, and conference room bookings.

2. **Administrative Support**:

- **Data Entry**: Updating and maintaining records, databases, and spreadsheets.
- **Document Preparation**: Preparing documents, letters, memos, and reports as needed.
- **Mail Management**: Sorting and distributing incoming mail, and handling outgoing mail, including courier services.
- **Office Supplies Management**: Monitoring and ordering office supplies, ensuring stock levels are maintained.

3. **Customer Service**:

- **Assisting Clients and Visitors**: Providing information, answering queries, and resolving minor issues for clients and visitors.
- **Handling Complaints**: Managing customer complaints or concerns in a professional and efficient manner.

4. **Office Coordination**:

- **Facility Management**: Coordinating maintenance and repairs of office equipment and facilities.
- **Event Planning**: Assisting in organizing company events, meetings, and conferences.
- **Coordination with Other Departments**: Acting as a point of contact between departments to ensure smooth communication and workflow.

5. **Security and Compliance**:

- **Visitor Log Management**: Keeping accurate records of visitors, including signing them in and out.
- **Access Control**: Managing access to the office, including issuing visitor passes and ensuring security protocols are followed.
- **Compliance**: Ensuring the reception area complies with company policies and safety regulations.

6. **Technology Use**:

- **Operating Office Equipment**: Using phones, computers, printers, and other office equipment efficiently.

7. **Miscellaneous Tasks**:

- **Ad Hoc Tasks**: Assisting with various other tasks as required by management, which may include making travel arrangements, preparing expense reports, or helping with special projects.

This role requires strong communication skills, organization, attention to detail, and the ability to handle multiple tasks simultaneously.

**Job Types**: Full-time, Permanent, Fresher

Pay: Up to ₹30,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Supplemental Pay:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person



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