Administration Executive

Step into our world of creativity and joy

Administration Executive
- Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.**In this role** - As an **Administration Executive** you will be responsible to perform administrative and clerical tasks in order to ensure efficient operations of the plant/ office/business unit and support personnel in their duties, according to company’s policies and local requirements.- You will be based at our manufacturing site in **Bangalore-Jigani.**

**Sounds interesting**? It could well be your perfect opportunity if, like us, you always aim to exceed customer needs, deliver value and are skilled at fostering strong relationships. In this exciting role you will be responsible for:
**Office Administration**
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
- Ensure office equipment is functioning by completing preventive maintenance requirements and managing Repairs
- Handling the courier operations and ensure dispatch and receipt of necessary items on time
- Handling liasoning with local statutory authorities and ensuring compliances are fulfilled on regular basis.

**Personal Assistance**
- Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes
- Make travel arrangements for staff if required.
- Take responsibility of the Executive Assistant duties for the Site Operations Director.

**Communication**
- Receive phone calls and re-direct callers to the desired recipients
- Take and distribute accurate messages

**Reporting**
- File and retrieve documents and reference materials, conduct research, collect and analyse data to prepare reports and documents
- Revise and suggest improvements to processes and record-keeping systems

**People Management**
- May guide off roll administrative support staff

**You?**
- Are you a great communicator with excellent organizational skills, who is comfortable in a matrix structure? If you also possess strong negotiation skills and are keen to collaborate and develop alongside teams who are as passionate as you are, then come join us - and impact your world.**Your professional profile includes**:

- Full time Graduation in any discipline
- Computer literacy (and English communication is a must)
- Fluency in local language is necessary to perform this job.
- Overall 6-7 years of experience in administrative support role
- Good time management and Good interpersonal skills
- At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
- You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
- Every essence of you enriches our world.
- Diversity drives innovation and creates closer connections with our employees, customers and partners.
- Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.**Remote working**:On-site