Administration Executive

**Job Requirements**

Administration Executive at Titan

**Company Overview**:
Titan is a leading company in the retail industry, specializing in luxury watches and accessories. With a strong presence in India and a growing global reach, we are committed to providing our customers with the highest quality products and exceptional service. We are currently seeking a highly motivated and organized Administration Executive to join our team in Bengaluru, Karnataka, India.

**Location**:Bengaluru, Karnataka, India

**Job Summary**:
As an Administration Executive at Titan, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. You will work closely with various departments and play a crucial role in maintaining our company's efficiency and productivity.

**Key Responsibilities**:
**Facilities and Store Upkeep**:

- Ensure the physical upkeep of all store locations, including regular maintenance of interiors and exteriors to maintain a clean, presentable, and safe environment for customers and staff.
- Coordinate repairs and maintenance of equipment, fixtures, and other store-related infrastructure, liaising with contractors and suppliers as needed.
- Oversee the management of utilities (electricity, water, air conditioning, etc.) and ensure efficient use across stores.

**Security and Manpower Management**:

- Work closely with the security team to monitor and improve the security operations of the stores, ensuring all security protocols are adhered to.
- Coordinate staffing and security coverage for stores, ensuring adequate personnel are available during operating hours and for special events.
- Liaise with external security providers for any additional services and ensure compliance with company policies.

**Pantry and Restroom Facilities Management**:

- Oversee the management of pantry supplies, ensuring stores and the regional office are well-stocked with necessary items (e.g., beverages, snacks, cleaning supplies).
- Ensure the cleanliness and hygiene of pantry areas, restrooms, and other common facilities in stores and the regional office, arranging for cleaning services when required.

**Event Coordination**:

- Coordinate and organize store events, promotional activities, product launches, or customer engagement events, including liaising with event vendors, suppliers, and external partners.
- Manage logistics, including the setup, breakdown, and coordination of materials and personnel for events across various store locations.

**Stationery and Office Supplies Management**:

- Manage inventory of stationery and office supplies for both the regional office and retail locations, ensuring adequate stock levels.
- Procure and distribute office supplies, working with suppliers to get the best pricing and ensuring the timely arrival of necessary materials.

**General Administrative Support**:

- Provide general administrative support to the regional office, including handling correspondence, preparing reports, and assisting in the daily operations of the business.
- Organize meetings, arrange travel or accommodations for management, and assist in other administrative tasks as needed.

**Health and Safety Compliance**:

- Ensure that the stores and office facilities comply with health and safety regulations and company policies.
- Conduct regular checks on safety equipment, emergency exits, fire extinguishers, and first-aid kits across all locations to ensure they are operational.

**Work Experience**

**Skills and Qualifications**:

- Proven experience in administration, facilities management, or a similar role.
- Strong organizational skills with the ability to manage multiple priorities and tasks efficiently.
- Excellent communication and interpersonal skills to interact with staff, vendors, and external partners.
- Basic understanding of security systems and facilities management.
- Ability to manage budgets for office supplies, events, and facilities upkeep.
- Proficient in MS Office Suite (Excel, Word, PowerPoint, etc.) and other administrative software.
- Ability to work independently, with strong problem-solving abilities and attention to detail.

**Preferred**:

- Experience in the retail or jewelry industry.
- Knowledge of security management systems.
- Event coordination experience.

**Work Environment**:

- This role will be based out of the regional office but will require regular visits to the stores to inspect and manage facilities.
- Occasional travel may be required to oversee special events or large-scale activities at different store locations.