Administration Executive
3 days ago
**Job Title**: Administration Executive / Associate
**Experience**: 3 - 5 years
**Location**: Bengaluru, India (IISc Campus)
**Responsibilities**:
- Manage day‑to‑day administrative operations: cash advances, petty cash, invoices, vendor payments and basic bookkeeping in coordination with FSID finance team.
- Liaise with FSID HR/Admin to onboard new hires, maintain payroll documentation, and track attendance and leave records.
- Coordinate purchase requisitions, obtain quotations, prepare purchase orders, and follow up with suppliers/logistics for timely deliveries.
- Maintain physical and digital inventory of consumables, spares, and capital equipment; trigger re‑orders based on stock levels.
- Oversee facility upkeep and maintenance: schedule AMC services, manage housekeeping, security, utilities and repairs for lab and office spaces.
- Prepare monthly expenditure statements, budget‑vs‑actual reports, and support internal/external audits.
- Arrange travel, meetings, events, and visitor logistics to keep projects running smoothly.
- Continuously streamline admin processes, negotiate cost‑effective solutions, and maintain complete documentation.
**Requirements**:
- Bachelor’s degree in commerce, Business Administration, or related discipline.
- 3 - 5 years of hands‑on administrative or operations experience, preferably in a startup, research lab or small manufacturing setup.
- Proficiency with MS Excel/Google Sheets and familiarity with accounting/ERP tools (e.g., Tally, Zoho Books).
- Working knowledge of procurement workflows and basic statutory compliances (GST, TDS, PF/ESI) is a plus.
- Excellent organizational, communication and negotiation skills; fluency in English and Hindi (Kannada an advantage).
- Street‑smart, resourceful self‑starter who thrives with mínimal supervision in a fast‑paced environment.
Pay: ₹10,661.42 - ₹36,384.01 per month
Work Location: In person
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