Executive Assistant Business Partner Ii

4 days ago

Bengaluru Karnataka, India Uber Full time

**About the Role**

**The Impact You'll Have**
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leader is properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate a complex conference room landscape
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
- May work on other tasks and projects as assigned
- Work closely with Lead EA when Executive Leader is in town

**The Experience You'll Bring**
- Minimum 5+ years of Executive Assistance experience
- Minimum 3+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business
- Experience supporting in the **Engineering** department
- Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)
- Managing heavy complex calendars, cadences, team meetings, and planning cadences
- Follow up and execution of action items with little to no direction
- Management of Google Groups and distribution list maintenance

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