Receptionist and Administration Assistant

2 days ago

Juhu Mumbai Maharashtra, India Peraj Insurance Brokers Full time

**Job Description: Receptionist and Office Administration Assistant**

**Position Overview**: The Receptionist and Office Administration Assistant plays a key role in maintaining smooth and efficient office operations. This position requires a professional and friendly demeanor, excellent organizational skills, and the ability to multitask in a fast-paced environment. The role involves providing administrative support to office staff, handling front desk responsibilities, and ensuring the office runs smoothly on a daily basis.

**Key Responsibilities**:

- Receptionist Duties:_
- Greet and welcome visitors in a professional, friendly, and courteous manner.
- Answer and direct incoming phone calls, take messages, and respond to general inquiries.
- Manage office appointments, meetings, and conference room bookings.
- Maintain visitor logs and ensure security procedures are followed.
- Handle incoming and outgoing mail, packages, and deliveries.
- Ensure the reception area is clean, organized, and presentable.
- Office Administration Support:_
- Assist with daily office operations and provide support to the management team.
- Organize and maintain office files, both digital and paper.
- Handle scheduling and calendar management for office staff as needed.
- Prepare and coordinate meetings, including room setup, refreshments, and materials.
- Assist with basic HR functions such as employee records management and recruitment support.
- Order and maintain office supplies, ensuring inventory is stocked and orders are placed in a timely manner.
- Assist with document preparation, data entry, and other administrative tasks as needed.
- Support with the preparation and coordination of company events, workshops, or meetings.

**Qualifications**:

- High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.
- Previous experience in a receptionist or office administration role is a plus.
- Strong communication and interpersonal skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
- Strong organizational and time management skills.
- Professional demeanor with a customer service-oriented attitude.
- Ability to maintain confidentiality and exercise discretion.

**Additional Skills**:

- Experience with office management software or phone systems.
- Basic bookkeeping or accounting knowledge is a plus.
- Bilingual skills may be preferred depending on the company’s needs.

**Work Environment**:

- Office-based role, typically Monday to Saturday during business hours.
- Occasional overtime may be required depending on office needs.

This position offers a great opportunity for individuals looking to grow in the administrative field while contributing to a positive and professional office environment.

**Job Types**: Full-time, Permanent

Pay: ₹400,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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