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Receptionist/administration Assistant

2 weeks ago

Borivali Mumbai Maharashtra, India Vaishali Pharma LTD Full time

**Job Title: Administrative/Receptionist Executive Female Only**

**Location**: Borivali

**Company**: Vaishali Pharma Ltd

**Job Type**: Full-Time
**Salary**: 12 to 18 k

**Company Brief**: Vaishali Pharma Ltd, established in 1989, has evolved from a PAN-India raw material trader into a diversified pharmaceutical powerhouse. Our portfolio includes Active Pharmaceutical Ingredients (APIs), Finished Formulations, Surgical, Herbals, Veterinary products, Nutraceuticals, Oncology, and the newly added Contrast Media. We went public and got listed on the Indian Stock Exchange NSE on January 15, 2020. Our focus is on delivering the best results while complying with regulatory requirements across various countries.

**Position Overview**: The Administrative/Receptionist Executive will be the first point of contact for visitors and clients, providing exceptional service and ensuring a smooth operation of daily office functions. This role combines traditional administrative duties with a welcoming presence at the front desk, making it essential for maintaining the efficiency and professionalism of our office.

**Key Responsibilities**:

- **Reception Duties**:

- Greet and assist visitors, clients, and employees in a professional and courteous manner.
- Answer, screen, and forward phone calls; take and relay messages.
- Manage the front desk, including maintaining a tidy and organized reception area.
- **Administrative Support**:

- Handle routine office tasks such as filing, data entry, and managing correspondence.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and proofread documents, reports, and presentations.
- Assist in the preparation and maintenance of office supplies and equipment.
- **Customer Service**:

- Provide high-quality service to clients and customers, addressing inquiries and resolving issues promptly.
- Foster positive relationships with clients and vendors through professional communication and support.
- **Office Management**:

- Oversee office operations, including maintaining office cleanliness and organization.
- Assist with on boarding new employees and managing office-related logistics.

**Qualifications**:

- **Education**: High School Diploma or equivalent required; Associate’s Degree or relevant certification preferred.
- **Experience**: Minimum of 1 years of experience in a receptionist or administrative role.
- **Skills**:

- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Professional demeanor and customer-focused attitude.
- **Attributes**: Reliable, detail-oriented, and able to handle sensitive information with discretion.

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Shift allowance

Ability to commute/relocate:

- Borivali, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):
**Education**:

- Higher Secondary(12th Pass) (preferred)

Work Location: In person