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Receptionist/administration

2 weeks ago

Borivali West Mumbai Maharashtra, India global Advertisers pvt ltd Full time

Job Description: Receptionist/Administration at Global Advertisers Pvt Ltd, Borivali West

**Position Title**: Receptionist/Administration
**Location**: Borivali West, Mumbai
**Company**: Global Advertisers Pvt Ltd

**About the Company**:
Global Advertisers Pvt Ltd is a leading outdoor advertising agency specializing in innovative and effective marketing solutions. Our company prides itself on delivering high-impact advertising campaigns that drive results for our clients.

Key Responsibilities:

- **Front Desk Management**:

- Greet and welcome visitors with a positive and helpful attitude.
- Manage the reception area, ensuring it is clean, organized, and presentable at all times.
- Answer, screen, and forward incoming phone calls and handle general inquiries.
- Maintain security by following procedures and controlling access via the reception desk (monitor logbook).
- **Administrative Support**:

- Provide administrative support to the office, including scheduling meetings, managing calendars, coordinating appointments and vendor management.
- Assist in preparing and formatting documents, reports, and presentations.
- Handle incoming and outgoing mail and courier services.
- Maintain office supplies inventory and place orders as necessary.
- **Client and Staff Coordination**:

- Assist clients and staff with general inquiries and provide information as needed.
- Coordinate with different departments to facilitate smooth office operations.
- Support HR with onboarding new employees, including preparation of orientation materials and setting up workstations.
- **Data Management**:

- Maintain and update company databases and client contact information.
- Ensure the confidentiality and security of sensitive information.
- Assist in maintaining records of office expenses and costs.
- **Other Duties**:

- Perform other administrative duties as assigned by management.
- Provide backup support for other administrative staff when necessary.

Qualifications and Skills:

- **Education**: High school diploma or equivalent; additional qualifications in office administration are a plus.
- **Experience**: Proven work experience as a receptionist, front office representative, or similar role.
- **Skills**:

- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional attitude and appearance.
- Customer service attitude with the ability to handle clients and staff needs efficiently.

**Working Hours**: Full-time position with standard office hours; occasional overtime may be required during peak periods.

**Benefits**:

- Competitive salary
- Health insurance
- Professional development opportunities
- Positive and supportive work environment

Pay: ₹240,000.00 - ₹300,000.00 per year

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person