Receptionist/administrative Assistant
3 days ago
**Job Description: Receptionist**
**Location**: Mumbai -Borivali
**Job Summary**:
The Executive Assistant will provide comprehensive administrative support to the Director, ensuring smooth communication, efficient scheduling, and organization across both personal and work-related tasks.
**Key Responsibilities**:
- **Manage WhatsApp Communication**: Monitor and reply to urgent WhatsApp messages, sharing important updates as needed.
- **Fix Appointments**: Schedule appointments with clients, doctors, lawyers, and internal teams, while tracking missed or delayed appointments.
- **Coordinate Meetings**: Organize internal and external meetings, including sales and training sessions, and maintain records of all training sessions, including dates, trainers, and attendees.
- **Reminders & Follow-ups**: Set reminders, track pending tasks, and ensure timely completion of assigned actions. Provide reports on tasks assigned, completed, and pending.
- **Daily Setup**: Prepare the Director’s laptop, clean the screen, and ensure all devices (phone, notebook) are ready for the day.
- **Manage Communication**: Update personal WhatsApp, share work-related updates, and maintain smooth communication between the Director and internal teams.
- **Assist with Sales & Content**: Help with sales calls, knowledge capture, content development, and preparing meeting forms.
- **Additional Projects**: Assist with additional projects assigned by the Director, tracking start and end dates.
- **Sales Leads & Feedback**: Forward sales inquiries, track lead follow-ups, and maintain a report on sales inquiries, follow-ups, and closed deals. Ensure feedback and revenue details are provided.
- **Team Coordination & Reporting**: Track meeting issues, monitor weekly schedules, and ensure task completion. Provide daily updates and critical information to the Director.
**Qualifications**:
- Proven experience as an Executive Assistant or in a similar role.
- Excellent organizational, time management, and communication skills.
- Strong attention to detail and ability to manage multiple tasks efficiently.
Pay: ₹15,000.00 - ₹20,000.00 per month
Schedule:
- Day shift
- Morning shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- Receptionist: 1 year (preferred)
Work Location: In person
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