Personal Assistant to The CEO

7 days ago

Bengaluru Karnataka, India Alopa Herbal Healthcare Pvt. Ltd Full time

**Job Summary**:
**Key Responsibilities**:

- Handle confidential correspondence with discretion.

**Calendar and Schedule Management**:

- Maintain and organize the CEO’s calendar, including scheduling appointments and meetings.
- Coordinate internal and external meetings, ensuring efficient time management.
- Provide reminders and updates on upcoming commitments and deadlines.

**Meeting Coordination**:

- Organize and prepare materials for meetings, including agendas, presentations, and reports.
- Attend meetings as needed to take notes and follow up on action items.
- Liaise with stakeholders to ensure smooth coordination.

**Document Management**:

- Draft, edit, and review documents, reports, and presentations.
- Maintain organized records of important documents and files.
- Handle data entry, proofreading, and formatting tasks as required.

**Travel and Logistics**:

- Arrange travel itineraries, accommodations, and transportation for the CEO.
- Prepare travel documents and schedules.

**General Administrative Support**:

- Handle ad hoc tasks and personal errands for the CEO.
- Coordinate with other departments for information or assistance.
- Ensure a smooth flow of communication and operations in the CEO’s office.

**Qualifications**:

- Bachelor’s degree or equivalent experience in business administration or related fields.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality.

**Key Competencies**:

- Attention to detail and ability to prioritize tasks.
- Strong problem-solving skills.
- Proactive and able to anticipate the CEO’s needs.
- Professional demeanor and interpersonal skills.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Morning shift

Work Location: In person

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