Personal Assistant to CEO

**Job Description of a Personal Assistant**

The job description of a P.A. to the CEO involves providing comprehensive administrative and secretarial support to the CEO and ensuring smooth communication and coordination within the organization.

An overview of the J.D.
- 1. Calendar and Schedule Management:
Ø Managing the CEO’s calendar, scheduling meetings, appointments and travel arrangements.

Ø Coordinating and prioritizing the CEO’s daily activities to optimize time management.

Ø Reminding the CEO of upcoming commitments and deadlines.

2. Communication and Correspondence:
Ø Drafting and preparing memos, letters, reports and presentations.

Ø Ensuring effective and timely dissemination of information to relevant parties.

3. Meeting Coordination and Support:
Ø Organizing and coordinating meetings, conferences and events.

Ø Preparing meeting agendas, collating relevant documents, and taking meeting minutes.

Ø Arranging logistics such as venue booking, catering, audiovisual equipment and accommodations.

4. Travel Arrangements:
Ø Making travel arrangements, including booking flights, accommodations, transportation and visa processing.

Ø Managing travel itineraries and ensuring smooth logistics for the CEO’s business trips.

Ø Handling expense reports and reconciling travel related expenses.

5. Document and File Management:
Ø Maintaining and organizing physical and digital files, records and documents.

Ø Ensuring confidentiality and security of sensitive information.

Ø Retrieving and providing access to documents as required.

6. Relationship Management:
Ø Acting as a liaison between the CEO and internal/external stakeholders.

Ø Building and maintaining professional relationships with key contacts.

Ø Handling and responding to inquiries and requests on behalf of the CEO.

7. Office Administration:
Ø Coordinating office operations and procedures to ensure efficiency.

Ø Managing office supplies, equipment and maintenance.

Ø Assisting in budgeting and expense tracking related to the CEO.s activities.

8. Confidentiality and Discretion:
Ø Maintaining strict confidentiality of sensitive information and discussions.

Ø Exercising discretion and professionalism in handling confidential matters.

Ø Upholding ethical standards and adhering to the organization’s policies and guidelines.

9. Special Projects and Support:
Ø Assisting the CEO with special projects, research and analysis.

Ø Providing administrative support to other senior executives as needed.

Ø Undertaking additional tasks and responsibilities as assigned.

10. Technical Support:
Ø Experience as a Technical Support Engineer, Desktop Support Engineer, IT Help Desk Technician

Ø Hands-on experience with Windows/Linux/Mac OS environments

Ø Good understanding of computer systems, mobile devices and other tech products

Ø Ability to diagnose and troubleshoot basic technical issues.

11. Qualification: Master’s / Bachelor’s Degree in any Discipline.

12. Languages: Must be proficient to Tamil, English and Hindi.

13. Experience: 7-10 years in the relevant field.

14. Place of Work: Chennai.

In short, the Personal Assistant requires excellent organizational skills, attention to detail, discretion and the ability to handle multiple engineering tasks and deadlines related to the project. Effective communication, problem-solving and interpersonal skills are crucial for building relationships and managing stakeholders.

Pay: ₹40,000.00 - ₹50,000.00 per month

**Experience**:

- total work: 7 years (preferred)

Work Location: In person