Executive Assistant

1 week ago

Chennai Tamil Nadu, India GE Power Portfolio Full time

Manage GM’s appointments and schedules. Make travel arrangements to make best use of their time.
- Handle information confidentially and maintain the security of Executive’s records and files.
- Perform administrative tasks using independent judgment and discretion.
- Liaison with Executive Assistant of Senior Leaders of key customer accounts to facilitate the critical meetings and discussions.
- Plan and organize so that activities are completed accurately and on time. Activities may include preparing documents, screening and responding incoming correspondence, inquiries, phone calls, drafting letters and official information releases, arrange and attend meetings, take and distribute minutes.
- Facilitate the smooth communications between the Regional Business Leader and other stakeholders internally and externally.
- Effectively network with global leader’s offices to ensure smooth collaboration with other regional EAs and adopt/exchange best practices.
- Gather, verify, analyze information for Regional Business Leader to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Lead the organization of division-wide meetings when requested.
- Carry out special work as directed by Regional Business Leader.
- Lead global leadership team visits. Responsible for planning and executing agenda and logistics management.
- Collaborate with functional leaders to follow up on actions directed by Business leader and ensure timely closure.
- Assist HR function in executing Long Service Awards Program.
- As an Internal Communications lead for the region, build communications annual calendar based on business priorities; design and oversee implementation of internal communication and engagement programs in the region that reinforce company culture and educate and empower employees to be effective ambassadors for the company, including internal magazine, company events, All Hands meetings, employee resource group activities as well as ad-hoc communication projects.
- Represent the business in Global Communications forum thereby ensuring regional success stories get amplified to larger audience.

**Qualifications/Requirements**
- University Degree - Any Graduation from reputed College/University is preferred.
- Experience of at least 10years as an Executive Assistant with reputed MNC organizations.
- Should have work experience with assisting Leadership/Management level executives
- Exposure to global stakeholders/teams across multiple time zones will be preferable.
- Proficient with MS Office especially Excel and Powerpoint.
- Multi-lingual (French/Duetsch) skills will be an added advantage.

**Desired Characteristics**

**Managerial**:

- Strong communication and interpersonal skills
- Manage multiple priorities & task
- Good at time management & planning skills
- Good self-Judgment

**Behavioral**:

- Winning Behaviours - Adding Value, Collaboration, Measured Risk-Taking, and Ownership
- Tactful, diplomacy and discretion
- High integrity and openness combined with commitment to good governance

**About Us**

GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Disclosure of your Gender or Sexual orientation is completely Voluntary and not mandatory.

**Additional Information**:
**Relocation Assistance Provided**:Yes

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