Sr.executive- administration/ facility

1 week ago

Bengaluru, India OneOrigin Full time
Job Summary: We are looking for a dynamic and resourceful Sr. Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling, procurement, event coordination, asset management, and reporting, while fostering an efficient, productive, and employee-friendly workplace.
Key Responsibilities:
Vendor and Procurement Management
Build and maintain strong relationships with vendors, ensuring quality and timely delivery of goods and services.
Negotiate vendor agreements and contracts to achieve cost-effectiveness and efficiency.
Identify and procure office supplies, equipment, and services, adhering to budgetary constraints.
Track and evaluate vendor performance, addressing any discrepancies or service issues promptly.
Petty Cash and Financial Management
Manage the office petty cash system, ensuring transparency and compliance with company policies.
Track and document all petty cash transactions, providing periodic reconciliations and reports.
Support budget planning and cost-saving initiatives by monitoring operational expenses.
Event Coordination
Plan, organize, and execute employee engagement activities, corporate events, and training sessions.
Coordinate logistics such as venue booking, catering, and materials preparation to ensure successful events.
Align events with company culture, fostering teamwork and employee satisfaction.
Asset and Office Management
Maintain an updated inventory of all office assets, equipment, and supplies.
Oversee the allocation, maintenance, and proper usage of company assets.
Supervise daily office operations, ensuring a clean, safe, and well-maintained work environment.
Coordinate facility repairs and maintenance, liaising with service providers as required.
Reporting and Documentation
Prepare and analyze detailed reports related to office operations, asset usage, and expenses.
Assist the HR team in generating reports for payroll, attendance, and other HR metrics.
Provide actionable insights and recommendations to improve operational efficiency.
Cross-Functional HR Support
Collaborate with HR to ensure smooth onboarding and offboarding processes.
Assist in maintaining employee records and documentation.
Act as a point of contact for employee inquiries related to office administration and policies.
Experience: Minimum 4 years in office administration, HR, or similar roles.
Skills and Competencies:
Strong organizational and time management skills, with an ability to multitask.
Proficiency in MS Office Suite (Word, Excel, Power Point) and office management software.
Excellent communication and negotiation skills for vendor and team interactions.
Analytical mindset for reporting and process optimization.
High attention to detail, ensuring accuracy in financial records and operational processes.
Discretion and integrity in handling confidential information.

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