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Facility Administration
4 weeks ago
Brainlabs is a digital media agency - we're passionate about using data and tech to craft marketing strategies that drive real business results for clients. Our 1000+ Brainlabbers partner with some of the world's largest advertisers to do just that.
Our mission is simple, we want to become the world's largest independent media agency, famous for delivering high performance and accelerating the careers of Brainlabbers whilst we're at it.
Brainlabs has always been a culture-first company. In fact, from the very beginnings of the agency a set of shared principles, philosophies and values was documented in The Brainlabs Handbook, helping us create our unique culture.
As with everything here we always seek to adapt and improve so The Brainlabs Handbook has been fine-tuned to become The Brainlabs Culture Code.
This Culture Code consists of 12 codes that talk to what it means to be a Brainlabber. It's a joint commitment to continuous development and creating a company that we can all be proud of, where Brainlabbers can turn up to do great work, make great friends and win together.
You can read The Brainlabs Culture Code in full here.
**Job Title - Facilities Administration**
**Experience Range - 8 - 10 years**
**Work Location - Bangalore**
The Facilities Administration is responsible for overseeing and managing all aspects of facility operations to ensure a safe, efficient, and well-maintained working environment. This role involves coordinating various administrative tasks related to facilities management, including procurement, vendor management, budgeting, and compliance with regulatory standards. The Facilities Administration will also play a key role in implementing policies and procedures to optimize facility operations and enhance employee productivity and satisfaction.
**Key Responsibilities**:
- Supervise and lead the facilities administration team, providing guidance, support, and mentorship to ensure effective performance and achievement of departmental goals.
- Coordinate facility maintenance activities, including repairs, renovations, and preventive maintenance, to ensure the integrity and functionality of all building systems and equipment.
- Manage facility procurement processes, including sourcing vendors, negotiating contracts, and overseeing purchasing activities to ensure cost-effective and timely acquisition of goods and services.
- Develop and maintain budgets for facility operations, monitoring expenditures and identifying cost-saving opportunities to ensure financial sustainability and alignment with organizational objectives.
- Ensure compliance with regulatory requirements and industry standards for facility management, including health and safety regulations, environmental guidelines, and building codes.
- Implement and enforce facility policies and procedures to promote a safe and secure working environment for employees, visitors, and tenants.
- Collaborate with cross-functional teams, such as human resources, IT, and finance, to support organizational initiatives and address facility-related needs and challenges.
- Provide regular reports and updates to senior management on facility performance, including key metrics, achievements, and areas for improvement.
- Stay informed about industry trends and best practices in facility management, seeking opportunities to implement innovative solutions and continuous improvement initiatives.
- Foster a culture of teamwork, professionalism, and customer service within the facilities administration team, promoting collaboration and positive relationships with internal and external stakeholders.
**Qualifications**:
- Bachelor's degree in facilities management, business administration, or a related field.
- Proven experience in facilities management, with at least 5 years in a leadership role.
- Strong leadership and managerial skills, with the ability to motivate and develop a high-performing team.
- Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
- Sound knowledge of facility management principles, practices, and regulatory requirements.
- Proficiency in budgeting, financial analysis, and contract management.
- Problem-solving and decision-making abilities, with a focus on delivering results and driving continuous improvement.
- Certification in facilities management (e.g., CFM, FMP) is preferred but not required.
