Sr.Executive- Administration/ Facility

2 weeks ago


Bengaluru, India OneOrigin Full time

Job Summary: We are looking for a dynamic and resourceful Sr.Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling, procurement, event coordination, asset management, and reporting, while fostering an efficient, productive, and employee-friendly workplace.



Key Responsibilities:



Vendor and Procurement Management

  • Build and maintain strong relationships with vendors, ensuring quality and timely delivery of goods and services.
  • Negotiate vendor agreements and contracts to achieve cost-effectiveness and efficiency.
  • Identify and procure office supplies, equipment, and services, adhering to budgetary constraints.
  • Track and evaluate vendor performance, addressing any discrepancies or service issues promptly.


Petty Cash and Financial Management

  • Manage the office petty cash system, ensuring transparency and compliance with company policies.
  • Track and document all petty cash transactions, providing periodic reconciliations and reports.
  • Support budget planning and cost-saving initiatives by monitoring operational expenses.
  • Event Coordination
  • Plan, organize, and execute employee engagement activities, corporate events, and training sessions.
  • Coordinate logistics such as venue booking, catering, and materials preparation to ensure successful events.
  • Align events with company culture, fostering teamwork and employee satisfaction.


Asset and Office Management

  • Maintain an updated inventory of all office assets, equipment, and supplies.
  • Oversee the allocation, maintenance, and proper usage of company assets.
  • Supervise daily office operations, ensuring a clean, safe, and well-maintained work environment.
  • Coordinate facility repairs and maintenance, liaising with service providers as required.


Reporting and Documentation

  • Prepare and analyze detailed reports related to office operations, asset usage, and expenses.
  • Assist the HR team in generating reports for payroll, attendance, and other HR metrics.
  • Provide actionable insights and recommendations to improve operational efficiency.


Cross-Functional HR Support

  • Collaborate with HR to ensure smooth onboarding and offboarding processes.
  • Assist in maintaining employee records and documentation.
  • Act as a point of contact for employee inquiries related to office administration and policies.


Experience: Minimum 4 years in office administration, HR, or similar roles.

  • Skills and Competencies:
  • Strong organizational and time management skills, with an ability to multitask.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
  • Excellent communication and negotiation skills for vendor and team interactions.
  • Analytical mindset for reporting and process optimization.
  • High attention to detail, ensuring accuracy in financial records and operational processes.
  • Discretion and integrity in handling confidential information.



  • Bengaluru, India OneOrigin Full time

    Job Summary: We are looking for a dynamic and resourceful Sr.Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, India OneOrigin Full time

    Job Summary: We are looking for a dynamic and resourceful Sr.Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, India OneOrigin Full time

    Job Summary:We are looking for a dynamic and resourcefulSr.Executive- Administration/ Facilityto manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, India OneOrigin Full time

    Job Summary: We are looking for a dynamic and resourceful Sr.Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, India OneOrigin Full time

    Job Summary: We are looking for a dynamic and resourceful Sr.Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, India OneOrigin Full time

    Job Summary: We are looking for a dynamic and resourceful Sr. Executive- Administration/ Facility to manage the day-to-day administrative and operational functions of our organization. This role combines administrative expertise with HR support to ensure seamless office operations. The ideal candidate will excel in vendor management, petty cash handling,...


  • Bengaluru, Karnataka, India Brainlabs Full time

    Brainlabs is a digital media agency - we're passionate about using data and tech to craft marketing strategies that drive real business results for clients. Our 1000+ Brainlabbers partner with some of the world's largest advertisers to do just that. Our mission is simple, we want to become the world's largest independent media agency, famous for delivering...


  • Bengaluru, India Indkal Technologies Pvt Ltd Full time

    Job Summary:We are looking for an experienced and detail-oriented Admin Manager to oversee the administrative functions, support smooth office operations, and ensure a productive and organized work environment. This role requires a proactive individual who can manage facilities, vendor relationships, budgeting, and employee services, while maintaining high...


  • Bengaluru, India Photon Full time

    Roles & Responsibility – Executive / Sr Executive – Facilities Maintaining Facility team (Housekeeping Team. Technical Team. Security Team. Transport Team) Maintaining Check List / meeting schedule / Cleaning / Employee requirement, Checking and certifying vendor bills, coordinating with Accounts Dept for Account Payables, Maintaining...


  • Bengaluru, Karnataka, India Photon Full time

    Roles & Responsibility - Executive / Sr Executive - Facilities Maintaining Facility team (Housekeeping Team. Technical Team. Security Team. Transport Team) Maintaining Check List / meeting schedule / Cleaning / Employee requirement, Checking and certifying vendor bills, coordinating with Accounts Dept for Account Payables, Maintaining attendance, leave...


  • Bengaluru, Karnataka, India Wind River Full time

    Wind River is seeking an Administrative Facilities Coordinator to join our team.About the OpportunityThe Sr. Facilities Specialist role plays a pivotal part in ensuring effective management of facility services by providing innovative support and coordination.This position involves interacting with employees at all levels to address facility-related matters,...

  • School Administrator

    6 months ago


    Bengaluru, India Vibgyor High School HSR Layout Full time

    **Primary Purpose**: Employees in this job function is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization. Employees in this job may be responsible for managing various operations at a facility. The work requires knowledge of the policies, procedures, and...


  • Bengaluru, Karnataka, India Sagility Full time

    Sagility is a fast-paced organization seeking an experienced Facilities Administration Leader to join our team in Bengaluru.About the Role:We are looking for a skilled professional with 5-6 years of experience in soft services, including invoice and payment management, MIS management, capital management, cafeteria and vendor management, and facility...


  • Bengaluru, Karnataka, India myGwork Full time

    We are seeking an experienced Facilities and Administrative Coordinator to join our team at Amazon. This is a unique opportunity to work in a dynamic and inclusive environment where you will be responsible for the overall Facility and Admin activities.The successful candidate will have a degree in Electrical/Electronics, Controls & Instrumentation with 3...


  • Yeshwanthpur, Bengaluru, Karnataka, India Exdion Solutions Full time

    **JD for Administration and Facilities** Supervise and Maintenance of Three Locations Maintenance of Security, Housekeeping, supervisors. Procurements and negotiation capabilities -Domestic and International ISO Audit Documentation and certification Active participation in Employee engagement and Welfare activities, pertaining to Admin...


  • Bengaluru, Karnataka, India Sagility Full time

    Sagility seeks a highly skilled Senior Facilities Manager - Administration and Support to join our team in Bengaluru, India.The successful candidate will be responsible for managing the facilities and administrative operations of the company. This includes coordinating with vendors, managing invoices and payments, maintaining accurate records, and providing...


  • Bengaluru, Karnataka, India Walmart Full time

    Job SummaryAs a Compliance Specialist for Supplier and Facility Administration, you will play a crucial role in ensuring that our suppliers and facilities meet the highest standards of compliance. This is an exciting opportunity to join Walmart's team and make a meaningful impact on our supply chain.About the RoleThe primary purpose of this position is to...


  • Bengaluru, India Walmart Full time

    Location: BangalorePrimary work functions of Global Supplier Compliance services is “To deliver enhanced services in monitoring compliance and driving supplier accountability”. GSC Services will deliver on its mission through.- Build Expertise to identify & support in mitigating social risks.- Support monitoring of supply chain & Drive remediation-...


  • Bengaluru, India Apollo Facility Management Services Full time

    Job Title: Business Development Head - Facility Management (FM)Position Overview:The Business Development Head is responsible for driving growth and expanding the client base within the Facility Management industry. This position requires a seasoned professional with a deep understanding of the FM Industry, a strategic mindset, and a proven track record in...


  • Bengaluru, Karnataka, India Apollo Facility Management Services Full time

    Job Title: Business Development Head - Facility ManagementPosition Overview:The Business Development Head is responsible for driving growth and expanding the client base within the Facility Management industry. This role requires a seasoned professional with a deep understanding of the FM Industry, a strategic mindset, and a proven track record in sales and...