Executive Receptionist
4 days ago
We are seeking an experienced Executive Receptionist - Operations Coordinator to join our team at Snaphunt. This role will be based in a dynamic and fast-paced environment, requiring strong organizational and communication skills.
Key Responsibilities- Welcome and direct clients and guests, ensuring a positive first impression of the organization.
- Manage incoming calls, either redirecting them or handling inquiries as necessary.
- Assist with organizing meetings and conference calls, ensuring seamless coordination.
- Receive mail and arrange dispatch, maintaining a professional and efficient workflow.
- Ensure the reception area and meeting rooms are clean and tidy, reflecting positively on the organization.
- Provide administrative support to the team as required, contributing to a collaborative and productive work environment.
- Administer leave records, medical claims, and insurance benefits, demonstrating attention to detail and organizational skills.
- Negotiate contracts and ensure compliance with vendor agreements and contracts.
- Liaise with third-party suppliers and vendors, fostering strong relationships.
- Collaborate with building management on facilities-related issues, resolving problems efficiently.
- Manage executives' schedules and appointments, ensuring smooth coordination.
- Arrange and coordinate meetings and events, showcasing excellent organizational skills.
- A minimum of 1 year of experience in a Receptionist role, preferably within the Professional Services industry.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Excellent interpersonal and communication skills, with a service-oriented approach.
- Ability to handle phone calls professionally and positively.
- Adaptability and flexibility in a fast-paced environment.
- Strong networking and relationship-building skills.
- Experience working with multiple stakeholders and managing competing priorities.
- An attractive compensation package, including a salary of approximately $50,000 per annum.
- The opportunity to work in a dynamic and supportive team environment.
- Professional development opportunities to enhance your skills and career prospects.
- A chance to make a meaningful contribution to the success of our organization.
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