Invoicing Operations Coordinator

3 days ago

Mangalore, Karnataka, India beBeeInvoicing Full time ₹ 50,00,000 - ₹ 80,00,000
Financial Accuracy Specialist

About the Role:

The Invoicing Associate plays a key role in maintaining financial accuracy by ensuring timely and precise invoicing.

  • Prepare and issue invoices to customers.
  • Meet invoice delivery timelines.
  • Enter invoices into customer invoicing websites.
  • Submit invoices via electronic data interchange.
  • Understand key areas of invoicing specific to each customer.
  • Check each field on the invoices before submission.
  • Ensure all supporting documents and backups are attached to invoices.
  • Timely update invoice submission status in Navision.
  • Maintain invoice submission logs and customer invoicing process files as reference.
  • Work closely with payroll and invoicing teams to accelerate the invoice submission process.
  • Send statements of accounts to customers.
  • Reconcile self-billed cases with customer-approved timesheets.
  • Handle invoice rejections, credits, and rebills.

Responsibilities Include:

  • Developing and implementing SOPs for the invoicing process.
  • Supporting continuous improvement of platforms for invoicing.
  • Assisting credit control in invoicing and collection of payment.

Requirements:

  • 2+ years of relevant experience in invoicing.
  • Excellent written and oral communication skills.
  • Hands-on experience with Microsoft Excel (formulas, V-lookup, Pivot Table).
  • Strong analytical and process knowledge.
  • Good accounting knowledge.

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