Purchase Order Coordinator

4 days ago

Mangalore, Karnataka, India beBeeProcurement Full time US$ 48,000 - US$ 64,000
Job Title: Procurement and Invoicing Specialist

The role of a Procurement and Invoicing Specialist is to oversee the entire procurement lifecycle, from sourcing vendors to ensuring smooth financial operations.

You will be responsible for managing purchase orders, tracking expenses, and maintaining accurate financial records and reports. This role requires expertise in accounting practices and excellent attention to detail.

Key Responsibilities:
  • Procurement Management:
    • Oversee the procurement process, including sourcing vendors, negotiating contracts, and making cost-effective purchasing decisions.
    • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
    • Maintain detailed records of all procurement activities and manage the company's supplier database.
    • Collaborate with internal departments to forecast procurement needs and manage the approval process.
  • Invoicing and Financial Operations:
    • Utilize QuickBooks to create and manage client invoices, ensuring accuracy and alignment with purchase orders and contracts.
    • Record, track, and reconcile invoices in QuickBooks, ensuring timely payments.
    • Monitor invoice status and follow up with clients for overdue payments.
    • Handle billing discrepancies and resolve invoicing issues efficiently.
  • Accounting and Financial Reporting:
    • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
    • Maintain accurate accounting records in QuickBooks, documenting all financial transactions related to procurement and invoicing.
    • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
    • Assist in preparing financial statements and budgets, ensuring alignment with procurement and invoicing data.
  • Vendor and Client Communication:
    • Act as the primary contact for vendors, ensuring smooth procurement transactions and resolving any supplier issues.
    • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
    • Coordinate with internal teams to ensure timely and accurate payment processing.

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