Administrative Operations Manager
3 weeks ago
Job Overview
Cyfuture seeks an experienced Assistant Manager Admin to oversee the day-to-day general office management, housekeeping management, and facilities operations.
- Responsible for Travel Desk, Ticket Booking, Facility Management, quotations, negotiations, and documentation.
- Inventory Management - Maintenance of office supplies inventory by checking stock, anticipating supplies, evaluating new office products, placing and expediting orders.
- Coordination with external parties for repair, maintenance, and replacement of office equipment and facilities.
- Purchase Management - Coordination with vendors, processing of bills, and payments.
- Balancing confirmations and follow-ups for outstanding payments with external parties.
- Coordination and liaisoning with the bank, maintaining couriers, handling petty cash, and other expenses.
- General office supervision, maintenance of facilities, maintaining filing systems, and maintaining necessary records.
- Liaisoning with various government officials, labor department, civil department, traffic department, and police station, ensuring related issues are settled amicably.
- Ensuring Housekeeping & Security Agency delivers services as per Work Order requirements & checklist.
- Ensuring facilities like - clean and hygienic workspaces, reception, conference rooms, pantry, cafeteria, washrooms, and car park.
- Training the services team (office boys, security) for the fulfillment of all duties with service orientation.
- Ensuring all AMC's, Electrical, Mechanical, Plumbing, Repairs, and Maintenance along with Office furnishings are in the required state.
Key Requirements
- 5+ years of experience in office admin activities, liaisoning with MIDC, MPCB, Factory license, Fire brigade, Police dept, DISH, MMRDA, BMC, and Labour RC.
- Sound knowledge of office management software like MS Office.
- Relevant experience in Travel Desk, Housekeeping, Vendor Management, General Administration, and Facility Management.
- Good communication skills, verbal, and written.
- Dynamic and Energetic.
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