Administrative Operations Coordinator

2 weeks ago


Mumbai, Maharashtra, India Paradigm Realty Full time

Company Overview

Paradigm Realty is a leading real estate company in Mumbai, recognized for its commitment to quality and customer satisfaction. As a trailblazer of affordable luxury, we have consistently delivered premium projects that blend innovative aesthetics and functionality.

Job Overview

We are seeking an experienced Administrative Operations Coordinator to join our dynamic team in Mumbai. This full-time role demands a minimum of 4 years of relevant work experience. The successful candidate will support our office operations, ensuring efficiency and effectiveness in a fast-paced environment.

Key Responsibilities

  • Manage day-to-day office operations, including administrative processes and schedule coordination
  • Organize and maintain office files and records, ensuring data accuracy and confidentiality
  • Assist in the preparation of regularly scheduled reports with keen attention to detail
  • Coordinate meetings and appointments, handling travel arrangements when necessary
  • Address queries and provide timely resolutions to administrative concerns
  • Communicate effectively with internal teams and external stakeholders to facilitate smooth operations
  • Support project management efforts by providing necessary administrative assistance and coordination
  • Ensure compliance with company policies and procedures, while fostering a positive work environment

Additional Responsibilities

  • Complete paperwork for all real estate transactions in a timely manner
  • Monitor deadlines and provide notices to appropriate parties when necessary
  • Ensure each transaction complies with legalities and any tax withholdings are complete
  • Schedule necessary appointments with all parties, including open houses and the final walkthrough
  • Help organize community outreach events to improve our standing in the local area
  • Produce all marketing materials, including brochures, flyers, online marketing, and social media posts
  • Compile and distribute weekly/monthly reports and communicate key results to the rest of the team

Requirements

  • Proven office management skills with the ability to effectively oversee everyday administrative tasks
  • Demonstrated organizational skills to maintain an orderly work environment and enable efficient workflow
  • Strong problem-solving skills to quickly address and resolve any administrative challenges
  • Excellent communication skills, both written and verbal, to liaise with clients and team members effectively
  • Competent time management skills to prioritize tasks and meet deadlines in a busy office setting
  • Keen attention to detail to ensure high accuracy in all administrative duties and document management
  • Sufficient computer skills for managing emails, reports, and other digital documentation efficiently
  • Solid customer service orientation to provide exceptional support and enhance client satisfaction

Preferred Qualifications

  • Real estate construction background

How to Apply

Interested candidates can send their CVs to hr@paradigmrealty.co.in



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