HR Administrator

1 day ago

Patna, Bihar, India beBeeHR Full time ₹ 8,00,000 - ₹ 10,00,000
Job Overview:

The primary objective of the HR Executive role is to manage front office operations and support human resource functions.

This position entails ensuring a professional, welcoming, and efficient reception environment. The HR Executive oversees essential administrative duties including visitor management, mail handling, call routing, file maintenance, and database management.

This role requires a highly organized, communicative, and proactive individual who can balance front desk responsibilities with administrative support duties while representing the organization with professionalism and warmth.

Key Responsibilities:
  • Front Desk Management
    • Greet and welcome visitors, clients, vendors, and employees in a courteous and professional manner.
    • Ensure the front desk area is kept clean, organized, and presentable at all times.
    • Answer general inquiries and direct visitors to the appropriate departments or individuals.
  • Visitor Management
    • Maintain and update the visitor logbook by recording all visitor details including name, contact information, purpose of visit, time in, and time out.
    • Issue visitor badges/passes and ensure security protocols are followed before granting access to the premises.
    • Inform relevant employees of guest arrivals promptly and professionally.
  • Communication Handling
    • Answer, screen, and forward incoming phone calls in a professional manner.
    • Take accurate messages and relay them to the appropriate staff member in a timely manner.
    • Handle basic inquiries and provide general information about the organization when required.
  • Mail and Courier Handling
    • Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate recipients or departments.
    • Ensure timely dispatch of outgoing mail and courier parcels, maintaining accurate records of correspondence.
    • Liaise with courier services and postal vendors to schedule pickups or resolve delivery issues.
  • Administrative and Office Support
    • Maintain physical and digital files of HR documents, employee records, and general office administration files.
    • Ensure documents are stored safely and can be retrieved quickly when needed.
    • Update and manage office databases including contact lists, staff directories, and visitor records.
  • Office Coordination and Facility Management
    • Monitor stock levels of office supplies and coordinate with vendors for replenishment.
    • Ensure availability of necessary materials at the front desk and throughout the office.
    • Report and follow up on any maintenance issues with building management or housekeeping teams.
Required Skills and Qualifications:
  • Professional Communication
    • Clear and articulate verbal communication skills; pleasant telephone etiquette.
    • Strong written communication for email correspondence and internal messaging.
  • Interpersonal Skills
    • Friendly, patient, and respectful when dealing with people at all levels.
    • Ability to maintain professionalism in high-pressure or fast-paced environments.
  • Organizational Ability
    • Strong attention to detail in managing logs, schedules, and records.
    • Capable of multitasking and prioritizing duties effectively.
  • Technical Proficiency
    • Familiar with Microsoft Office Suite (Word, Excel, Outlook).
    • Experience with office management software or HR databases is a plus.
  • Confidentiality and Discretion
    • High regard for maintaining the confidentiality of sensitive documents and employee information.

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