Office Associate

2 weeks ago

Nashik Patna, India Impact Hr Km Solutions Full time
Job Description

The Office Associate will provide essential administrative, clerical, and operational support to ensure the smooth functioning of the office. This role involves a variety of tasks, including data management, document handling, coordination, and general office upkeep. The ideal candidate will be meticulous, reliable, possess strong computer skills, and be eager to contribute to an efficient workplace.

Responsibilities

- Administrative Support:
- Perform general clerical duties, including photocopying, scanning, filing (both physical and digital), and mailing.
- Prepare and format various documents, letters, reports, and presentations using MS Office Suite.
- Manage and organize office correspondence, both incoming and outgoing emails and letters.
- Assist with scheduling appointments, meetings, and maintaining calendars as required.
- Data Management & Record Keeping:
- Accurately enter, update, and maintain data in company databases or spreadsheets.
- Ensure the integrity and confidentiality of all information handled.
- Organize and archive records for easy retrieval.
- Office Operations & Maintenance:
- Monitor and maintain office supply inventory, placing orders and ensuring timely replenishment.
- Coordinate with vendors for office equipment maintenance, cleaning services, and other facility-related needs.
- Ensure the office area remains tidy, organized, and presentable.
- Assist with the setup for meetings or internal events.
- Communication & Coordination:
- Serve as an internal point of contact, directing inquiries to the appropriate department or individual.
- Liaise with various departments to gather information or assist with inter-departmental tasks.
- Handle basic customer or vendor inquiries via phone or email, escalating more complex issues.
- Ad-hoc Tasks:
- Undertake special projects or other duties as assigned by management to support overall office efficiency.

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