Administrative Assistant

10 hours ago

Patna, Bihar, India beBeeDataEntry Full time ₹ 3,00,000 - ₹ 6,00,000

Job Title: Data Entry Clerk

Job Overview:

The Data Entry Clerk plays a pivotal role in supporting the day-to-day operations of an organization by managing administrative tasks and ensuring accurate and timely data entry.

Key Responsibilities:
  • Data Management: Enter data accurately into databases, spreadsheets, or customized software systems, and maintain and update records such as customer data, inventory logs, attendance registers, invoices, and internal documents.
  • Quality Assurance: Verify and cross-check data for errors or inconsistencies before submission or record-keeping, and organize and archive paper and digital documents in a structured and secure manner.
  • Clerical Support: Handle daily clerical tasks including printing, photocopying, scanning, and mailing, and manage physical and digital filing systems to ensure information is easy to retrieve.
  • Documentation: Assist in the preparation of reports, forms, and other documents as needed by various departments, and maintain logs of incoming and outgoing correspondence and documents.
  • Communication: Answer and redirect incoming phone calls professionally, take messages when required, greet visitors, clients, or vendors, and direct them to the appropriate person or department.
  • Coordination: Coordinate communication between departments, vendors, and clients to ensure smooth workflow, help schedule and coordinate meetings, appointments, and conference calls, send reminders to concerned staff, and prepare meeting materials (e.g., printouts, agendas).
  • Scheduling: Maintain calendars for managers or departments and ensure no scheduling conflicts occur, keep track of inventory for office supplies, place orders when stock is low, coordinate with vendors for stationery, equipment maintenance, and housekeeping services, and report any maintenance or IT-related issues to the concerned department or technician.
  • Financial Assistance: Assist finance or accounts team with invoice entry, bill checking, or petty cash documentation, support HR with attendance sheets, onboarding documents, or employee data filing, and help operations or logistics with dispatch logs or service call records, if required.
Requirements:
  • Technical Skills: Proficiency in MS Office tools: Word, Excel, Outlook, and PowerPoint, familiarity with email communication and internet browsing, fast and accurate typing skills (min. 30–40 words per minute preferred), experience with office equipment like scanners, printers, and copiers.
  • Soft Skills: Good written and verbal communication skills, time management and ability to prioritize tasks effectively, strong attention to detail and organizational skills, basic knowledge of office etiquette and professional behavior, willingness to learn and work as part of a team.

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