Administrative Operations Specialist

6 days ago

Bengaluru, Karnataka, India GoComet Full time

About GoComet

GoComet is a dynamic SaaS start-up that provides AI-powered transportation visibility solutions to revolutionize the trillion-dollar logistics sector. Our mission is to make a significant impact in the industry by offering innovative and efficient solutions.

We're seeking individuals who embody our core values, character, and attitude. While we recognize that skills can be developed with the right mindset and learnability, we prioritize those who share our philosophy. Our recruitment processes reflect this belief.

Career Opportunity

We are looking for an Administrative Operations Specialist to join our team. As an Administrative Operations Specialist, you will be responsible for ensuring the smooth operation of our administrative functions, including travel arrangements, vendor management, and office management. Your role will play a crucial part in maintaining the efficiency and productivity of our organization.

Key Responsibilities

  • Travel Arrangements: Make travel arrangements for employees, including booking flights, hotels, rental cars, and other transportation as needed. Assist with VISA and Currency exchange.
  • Itinerary Management: Create detailed travel itineraries for employees, including information such as flight times, hotel reservations, and meeting schedules. Responsible for Personal travel arrangements of Cofounders.
  • Expense Management: Handle travel-related expenses, including tracking expenses, processing reimbursements, and ensuring compliance with company travel policies.
  • Vendor Management: Liaise with travel agencies, hotels, airlines, and other vendors to negotiate contracts, resolve issues, and ensure the best possible rates for travel bookings and other requirements.
  • Policy Compliance: Ensure that employees adhere to company travel policies and guidelines. Enforce policies related to travel booking procedures, expense limits, and travel approval processes.
  • Reporting and Analysis: Generate reports and analyze travel data to identify cost-saving opportunities, track travel expenses, and monitor travel trends within the organization.
  • Office Management: Manage office supplies, book office space, and perform all administrative tasks related to office management.
  • Event Coordination: Assist in organizing events, such as conferences, meetings, or office parties. Arrange catering, book venues, and coordinate schedules.
  • Calendar Management: Efficiently manage the executive's calendar, scheduling appointments, meetings, and events, and ensuring optimal use of time.

KPIs

  • Booking Accuracy: Travel bookings made without errors or inaccuracies.
  • Cost Savings: Money saved through efficient travel booking practices, compared to budget or previous periods.
  • Expense Management: Travel expenses accurately tracked and processed within established timelines.
  • Vendor Performance: Evaluation of vendors based on factors such as responsiveness, reliability, and cost-effectiveness.
  • Policy Compliance: All expenses compliant with company travel policies and guidelines.

Salary and Benefits

The estimated salary for this position is $80,000 - $110,000 per year, depending on experience and qualifications. We offer a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

About Us

We are an equal-opportunity employer and welcome qualified applicants from all backgrounds. If you share our culture and values, we encourage you to apply for this exciting opportunity to join our team at GoComet.

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