
Administrative Support Professional
2 days ago
To provide seamless administrative assistance to resident and visiting faculty at our Hyderabad campus, ensuring a smooth experience during PGP teaching.
The role involves handling various administrative tasks for the Post Graduate Programme (PGP), enabling visiting and resident faculty to carry out their activities with ease.
Main responsibilities include arranging travel and stay arrangements for visiting faculty at both campuses, as well as making final honorarium payment invoices on time.
The job holder is also responsible for assisting in course material preparation, arranging class seating layouts, and processing course-related invoices and POs.
Maintenance of stationery, issuance of mementos for guest speakers, and coordination with various departments are also part of the job.
Key Skills:
- Interpersonal skills
- Secretarial skills
- Coordination
- Communication
- Meticulous planning
- Organizing
- Time management
- Multitasking
- Attention to detail
- Negotiation
- Listening skills
Desirable Experience: 2-5 years
Key Performance Indicators:
- Administrative support to visiting and resident faculty from Hyderabad campus
- Course material compilation
Weighage: 30%
Main Responsibilities and Time Spent:
- Assisting visiting and resident faculty in all administrative-related work (30%)
- Supporting resident faculty, visiting faculty, and guest speakers with travel, accommodation, F&B requirements (30%)
- Ensuring final honorarium payment invoices for visiting faculty are completed within specified time and ticket settlements on BAZ (15%)
- Raising POs, processing invoices for course-related expenditures for both campuses (15%)
- Supporting departmental activities: stationery procurement, BAZ, graduation, and placement (10%)
Total time spent on all responsibilities: 100%
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