Executive Assistant to Office Administration
2 days ago
Inteliwaves is a fast-growing IT company offering SAP Consulting Services, Cloud Migration, and Outsourcing services. With an expanding client base across various industries, including Retail, CPG, Chemical, Oil & Gas, Textile, and Auto Ancillary, the company is looking for skilled professionals to support its growth.
About This Role
We are seeking a highly organized and detail-oriented Executive Assistant to manage office administration tasks efficiently. The ideal candidate will have minimum 3+ years of experience in office administration, with excellent communication and interpersonal skills.
Responsibilities
This role involves coordinating office activities, operations, and ensuring compliance with company policies. Key responsibilities include drafting reports and correspondence, ordering office supplies, maintaining inventory, and managing phone calls, emails, letters, couriers, and packages.
Travel Management
The successful candidate will handle travel authorizations, accommodations, and conference registrations for employees. Additionally, they will audit and process travel expense claims, manage mileage reimbursement requests, and prepare monthly travel reports.
Vendor Management
This role requires resolving issues with vendors related to shipments, billing, and statements. The Executive Assistant will also handle quotations and contracts for services, ensuring timely renewals and approvals.
Event Planning
The ideal candidate will assist in managing events, meetings, professional development sessions, and other department initiatives.
Office Infrastructure Management
Key responsibilities include handling Annual Maintenance Contracts (AMCs), inventory management, and asset tagging.
Reporting and Communication
The Executive Assistant will submit timely reports and prepare presentations or proposals as assigned. They will also maintain effective communication with colleagues and stakeholders.
Preferred Skills and Qualifications
Excellent organizational and time management skills
Minimum 3+ years of experience in office administration
Strong communication and interpersonal skills
Knowledge of labor laws and compliance requirements
Ability to effectively manage vendor relationships and office facilities
Salary Estimate
Based on industry standards and location, we estimate the salary range for this role to be around ₹25 lakhs - ₹40 lakhs per annum.
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