Executive Administrative Assistant

2 days ago


Delhi, Delhi, India Leading Edge Communication Pvt Full time
About the Role

We are seeking an exceptional Executive Administrative Assistant to provide comprehensive administrative and clerical support to our Managing Director. This is a dynamic role that requires someone who is highly organized, proactive, and skilled in managing a wide range of administrative tasks.

The ideal candidate will have excellent communication skills, be tech-savvy, and maintain confidentiality while handling sensitive information.

Key Responsibilities
  • Administrative Support:
    • Manage and maintain the Managing Director's schedule, including meetings, appointments, and travel arrangements.
    • Organize and prepare documents for meetings, presentations, and reports.
    • Handle email correspondence and prioritize critical issues for the Managing Director's attention.
    • Take accurate meeting minutes and follow up on action items.
  • Office Management:
    • Coordinate and manage office supplies, ensuring the Managing Director's office is well-equipped.
    • Organize and maintain files and records, ensuring efficient retrieval of information.
    • Handle phone calls and inquiries, directing them to the appropriate channels when necessary.
  • Communication:
    • Serve as a liaison between the Managing Director and internal teams, clients, vendors, and other stakeholders.
    • Draft and prepare emails, letters, and reports on behalf of the Managing Director.
    • Ensure effective communication across departments as instructed by the Managing Director.
  • Travel & Event Coordination:
    • Arrange domestic and international travel plans, including flight bookings, accommodations, and transportation.
    • Assist in organizing corporate events, meetings, and conferences.
  • Confidentiality & Discretion:
    • Maintain confidentiality regarding sensitive company matters and the Managing Director's personal and business information.
    • Handle personal tasks for the Managing Director when required, while maintaining a professional demeanor.
  • Tech-Savviness:
    • Utilize MS Office Suite, calendar software, and other productivity tools efficiently.
    • Assist the Managing Director with basic technical issues and ensure technology (laptop, phone, etc.) is functioning smoothly.

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