Administrative Support Specialist

9 hours ago

GTB Nager, India beBeeExecutive Full time ₹ 1,44,00,000 - ₹ 1,68,00,000
Job Title

We are seeking a highly skilled and organized professional to fill the role of Senior Administrative Support Specialist. This is an exciting opportunity for someone to take on a challenging position that requires strong organizational, communication, and technical skills.

About the Job:

  • This role will involve providing administrative support to senior directors managing international projects and ventures.
  • The ideal candidate will have experience working in a fast-paced environment and be able to multitask with ease.
  • Responsibilities will include managing diaries, schedules, and travel arrangements, as well as handling correspondence, meeting preparation, and follow-ups.
  • Strong analytical and problem-solving skills are essential, along with the ability to maintain confidentiality and professionalism at all times.
  • The successful candidate will be tech-savvy and proficient in Microsoft 365 and digital productivity tools.
  • Able to coordinate across multiple time zones and possess high discretion and sound judgment.

Key Responsibilities:

  1. Manage diaries, schedules, and travel arrangements.
  2. Handle correspondence, meeting preparation, and follow-ups.
  3. Provide support across both business and personal matters.
  4. Maintain confidentiality and professionalism at all times.
  5. Use digital tools and AI platforms to improve efficiency.
  6. Create and format documents, presentations, and reports; draft emails and meeting minutes.
  7. Conduct research; summarise findings into clear briefing notes.
  8. Capture and document information; maintain personal records and structured online filing systems in SharePoint.
  9. Act as a buffer between directors and the wider team - track delegated actions, chase progress, and report status etc.
  10. Assist with ad hoc tasks and proactively anticipate needs.
  11. Translate loose requests into clear task lists and processes; help structure, automate, and streamline workflows.
  12. Manage small projects end-to-end with minimal handholding, including timelines, stakeholders, and updates.

Requirements:

  • 5+ years' PA/EA experience at executive level.
  • Excellent English written and verbal communication skills.
  • Strong organisational and multitasking ability with rigorous follow-through.
  • Tech-savvy: Microsoft 365 and digital productivity tools.
  • SharePoint/OneDrive proficiency for file structure, access control, and versioning.
  • Proven experience preparing polished documents/reports and accurate minutes.
  • Ability to coordinate across multiple time zones; high discretion and sound judgment.

Benefits:

  • Opportunity to work with a dynamic team.
  • Professional development and growth opportunities.
  • Competitive salary and benefits package.
  • Collaborative and supportive work environment.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. Our collaborative and supportive work environment makes it an ideal place to build your career.

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