High Level Administrative Support

3 days ago

GTB Nager, India beBeeAdministrative Full time ₹ 10,00,000 - ₹ 15,00,000
Senior Support Professional

The Senior Support Professional will provide high-level administrative assistance to senior leadership, coordinating schedules, managing communication, and ensuring seamless operational execution.

  • Key Responsibilities:
  • Coordinate the Managing Director's schedule, appointments, and travel arrangements.
  • Handle emails, calls, and correspondence on behalf of the Managing Director, ensuring timely responses.
  • Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.
  • Ensure timely completion of tasks by coordinating within and outside the organization.
  • Prepare reports, presentations, and confidential business documents.
  • Assist in communication and coordination with suppliers, clients, and business partners.
  • Support the Managing Director in research, data analysis, and strategic initiatives.
  • Handle sensitive business information with the highest level of integrity.
  • Identify and implement efficiencies in administrative processes.

Requirements:

  • Graduate from a recognized secretarial college or equivalent qualification.
  • 3+ years of experience as an Executive Assistant to a senior leader or in a similar administrative role.
  • Excellent command of English (both written and spoken).
  • Strong follow-up skills, with a proactive approach to task management and completion.
  • Proficiency in shorthand for note-taking and documentation.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools.
  • Ability to work independently, handle pressure, and meet deadlines.
  • Professional demeanor and high level of discretion when handling confidential information.

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