
Accounts Invoice Coordinator
3 days ago
Job Title: Accounts Invoice Coordinator
Job Description:
As an Accounts Invoice Coordinator, you will be responsible for preparing invoice packages from consolidated monthly data files, including creating pivot tables and compiling scanned image backups. You will route prepared invoice packages to Project Managers for review and approval.
You will generate pass-through invoices in Oracle and create invoice PDF packages. You will save invoices, summaries, and backup scans to the shared drive (M drive) and send invoice packages to clients via email (PDF) or dispatch hard copies through Federal Express if originals are required.
You will update the Billing Repository after invoice creation, cost verification, and invoice number assignment. You will respond to invoice-related queries from operations or clients.
Key Responsibilities include:
- Preparing invoice packages from consolidated monthly data files.
- Generating pass-through invoices in Oracle.
- Creating invoice PDF packages.
- Sending invoice packages to clients via email (PDF) or dispatching hard copies through Federal Express.
Requirements:
Experience: 13 years in invoicing and cash application.
Technical Skills:
Knowledge of invoice generation and credit memo processing.
Strong Excel skills (at least intermediate level).
Experience with ERP systems (Oracle preferred).
Experience working in a multi-currency environment.
Soft Skills:
Strong written and verbal communication skills.
Good organizational skills.
Ability to collaborate effectively with colleagues/clients across different countries.
High attention to detail and accuracy.
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