Proactive Administrative Assistant
2 weeks ago
Job Summary
:We seek a highly organized and detail-oriented Administrative Secretary to provide comprehensive support to our Senior Managers. The ideal candidate will possess exceptional communication skills, strong analytical abilities, and the ability to work independently with minimal supervision.
Key Responsibilities:
Administrative Support
- Provide administrative assistance to Senior Managers, including scheduling meetings, preparing correspondence, and maintaining accurate records.
- Manage calendars, coordinate travel arrangements, and prepare itineraries.
- Screen phone calls, visitors, and emails, and direct them to the appropriate parties.
Communication and Coordination
- Compose and distribute correspondence, reports, and presentations using Bechtel standard systems.
- Coordinate meetings, events, and activities, including preparing agendas, minutes, and follow-up actions.
- Develop and maintain effective relationships with internal and external stakeholders.
Organizational and Time Management
- Manage multiple priorities, deadlines, and tasks with minimal supervision.
- Maintain accurate and up-to-date records, files, and databases.
- Anticipate and resolve problems, and escalate issues as necessary.
Education and Experience Requirements:
- Graduate degree in a relevant field, with at least 8 years of prior experience in administrative support to senior management.
- Proven track record of providing exceptional administrative support in a fast-paced environment.
- Strong understanding of Bechtel's organizational structure, policies, and procedures.
Required Knowledge, Skills and Abilities:
- Excellent oral and written communication skills in English and Hindi.
- Strong analytical, problem-solving, and time management skills.
- Proficient in Bechtel standard computerized systems and software applications.
- Ability to work independently with minimal supervision.
Total Rewards/Benefits:
Bechtel offers a comprehensive package of benefits and rewards to support the well-being and career development of our employees.
Diverse teams build the extraordinary:
Bechtel is committed to being an inclusive and diverse workplace, where every colleague feels valued, respected, and empowered to contribute their best work.
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