Project Support Associate, Grade I

1 day ago

Chandigarh, Chandigarh, India Oceaneering Full time

Position Summary

As a key member of our project team, you will play a vital role in ensuring the smooth execution of our projects and operations, meeting both timelines and quality standards. Your success will be measured by your ability to keep tasks on track, support the project team, and contribute to the overall efficiency and effectiveness of our operations, directly impacting Oceaneering's ability to deliver exceptional results to our stakeholders.

This position is based in our offices in Chandigarh or Pune, with the flexibility to work from home as part of our hybrid/remote work model. Please note that the first 6 months will require working from the office.

Ability to travel domestically and overseas up to 25% of the year.

Duties & Responsibilities

Essential

  • Update and collate documentation and records regarding relevant issues, policies, and practices to ensure the delivery of projects complies.
  • Escalate issues arising from operations and resource constraints.
  • Coordinate engineers and record progress against milestones of the project plan.
  • Facilitate relevant meetings across the lifecycle of the project and distribute minutes to all project team members.
  • Update the necessary changes in the project schedule with common tools like Primavera P6, Smartsheet.
  • Update resource loading chart to have the most up-to-date view of the project's resourcing position.
  • Assist discipline line manager in creating standard processes and maintaining Quality management system (QMS).
  • Arrange travel/VISA/required documents during mobilizations and demobilizations.
  • Raise purchase requisitions for purchases and suppliers/vendor services to satisfy projects.
  • Provide administrative support as needed.

Non-Essential

  • Assist with any other duties as and when required.
  • Undertake specific projects as instructed by management.
  • Demonstrate a high level of initiative to accomplish individual objectives assigned as well as team goals.
  • Comply with organizational HR policies and procedures.

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental, and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

This position has/does not have direct supervisory responsibilities.

Reporting Relationship

  • Project Manager

Qualifications

REQUIRED

  • Diploma or Graduate in any specialization.
  • Industrial experience of 4 years, with minimum 3 years' experience in project support-related activities.

DESIRED

  • Project Management qualification/certification.
  • Working exposure on travel coordination for international mobilization and demobilization.

Knowledge, Skills, Abilities, and Other Characteristics

  • Intermediate knowledge on Project management or scheduling software (e.g. Primavera, Smartsheet, MS Project etc.).
  • Working knowledge of Microsoft Office Suite, with intermediate to advanced Excel skills, Peoplesoft ERP, etc.
  • Relevant experience of effectively supporting project teams.
  • Ability to work within an international, virtual team.
  • Ability to communicate effectively with multi-cultural team.
  • Ability to write accurate and concise communications.
  • Self-Driven, collaborative team-player attitude.
  • Strong Analytical, problem-solving & decision-making skills.
  • Strong organizing and planning skills.

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